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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, July 9, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Tom Fulton - Member, Skip Barnette – Member, George Harrison – Alternate, Doug Warner – Airport Attorney and Airport Manager –Hope Macaluso, A.A.E.,

Not Present – Bryan LaBrecque –Member

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:00 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the June 2015 Minutes, seconded by Skip Barnette.

   Motion carried, 4/0.

 

III. REPORTS

 

Airport Safety & Operations (Bryan LaBrecque)

Not Present

 

Finance & Capital Budgeting – (Bill Flynn)

Bill noted there was an accrual issue between June and July that was corrected and deferred to Hope on the remainder of the finance report.

 

Tenant & Community Relations – (Tom Fulton)

Tom stated that he had attended the Fayette County Development Authority meeting and noted that he was participating in some of the Fayette Visioning that included new real estate opportunities within the county.

 

Marketing – (Skip Barnette)

Skip had nothing to report and deferred to Mike to report any Marketing related items.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

The Fencing project is underway.  Surveyors are out this week and they plan to start clearing for the fence on the south side of the field in the next week or so.

 

FUEL UPDATE July MTD-

Avgas = 2,461                                     Budgeted = 9,357

Percent of Budget = 26%

Jet =  3,767                                         Budgeted = 12,359

Percent of Budget = 30%

Percent through Month = 26%

 

National Rental Car- They had hit few hiccups with their computer system but the airport will receive rent for the space for June and July. They expect to be operational mid to late week next week.

 

The FBO hangar is still pretty much full and the new Jet tenant is keeping us busy and pumping plenty of fuel.

 

GBAA Luncheon – It was a success with close to 300 people turning out for the event. We also pumped plenty of JetA during the event as well.

 

Safety Page – There have been a number of questions about drone operations and regulations over the last few months. We have added a few resources to our Safety page on our website linking to the FAA regulations and guidelines on this subject. Richard suggested we place the link on our home page as well. Mike agreed and stated he would do so.

We have started marketing the “Toybox” Hangar on a number of websites and Hope has more on the details of the hangar vacancy in her finance report.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

June Revenue Highlights:

Overall revenues were 15% above forecast for the month.  The main driver for this was fuel sales.  Although June is historically a slow month, there were activities that drove sales up this month.  Those were:

·The Georgia Business Aviation Association event held in the lobby brought a number of fly-in customers for static display.  The food was      sponsored by Precision Aviation Services.  The event was well attended.

·As mentioned in the June meeting, our new jet based customer has been taking on fuel regularly.

·As far as AvGas sales, there are more flight school students than were here were last year and more recreational flyers because of the lower prices.

 

June Expense Highlights:

Total expenses were just over budget by 3%.

Utilities, which fluctuate, were higher than last year.  There were a number of after hour call out fees paid to employees, but were recovered in miscellaneous income.

 

June Net Operating Income Highlights:

May’s Net Income was overstated last month due to payroll being under accrued.  That has been corrected. Richard confirmed with Hope that the revenue report first stated in June was not a record, to which Hope responded that was correct. June’s Net Operating Income was more than double forecast, mainly due to fuel sales. Year to date, we are ahead of budget by 20%.  There is an upcoming issue that will affect the budget in September.  The tenant in the ToyBox will be vacating on August 31.  We are marketing the hangar. Richard asked if the expiration of this lease would also lead to the expiration of the first right of refusal on the land on the south side of the field. Hope confirmed this was the case and the first right of refusal would go away with the termination of the lease.

 

Cash Position:

Hope reported that the cash position is down over last month mainly due to receiving a grant payment at the end of May that was paid out in the beginning of June.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

None

 

VII. Executive Session

At 7:11pm Bill Flynn made a motion to enter into executive session to confer with council on a legal matter and was seconded by Skip Barnette.

   Motion carried 4/0. Time 7:11pm

Bill Flynn made a motion to adjourn executive session and was seconded by Tom Fulton.

   Motion Carried 4/0. Time 8:10pm

Bill Flynn made a motion to return to the public meeting and was seconded by Tom Fulton.

   Motion Carried 4/0. Time 8:11pm

 

VIII. Adjournment

Bill Flynn made a motion to adjourn which was seconded by Skip Barnette.

   Motion Carried 4/0. Time 8:12pm

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, June 11, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Skip Barnette, Bryan LaBrecque, Tom Fulton and Airport Manager –Hope Macaluso, A.A.E.

Not Present –George Harrison – Alternate

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:03 p.m.

Bill Flynn recognized Bryan LaBrecque for achieving his Doctor of Philosophy (Ph.D.), in Public Administration.

 

II. APPROVAL OF MINUTES

Bryan LaBrecque made a motion to approve the March 2015 Minutes, seconded by Skip Barnette.

   Motion Carried, 3/0, with Richard and Skip abstaining since they were absent at the last meeting.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Nothing to report at the time and deferred to Hope.

 

Finance & Capital Budgeting – (Bill Flynn)

He reported that a finance meeting was held yesterday that went well.  May was another excellent month with no irregularities.  For details on the finances, he deferred to Hope’s report.  Richard asked who had attended the financial review this month to which Bill answered it was Hope, himself, and Tatyana (airport bookkeeper).

 

Tenant & Community Relations – (Tom Fulton)

Richard asked if any tenants had raised any issues to Tom, to which he reported there were none brought to him.  Tom stated that he had missed the last Fayette County Development Authority meeting but there was nothing on the agenda that would affect the airport.

 

Marketing – (Skip Barnette)

Skip had no report as he was out of town last month.

 

Operations – (Hope Macaluso) in Manager of Operations (Mike Melton’s) absence

Hope reported:

1.The airport’s biennial State Licensing inspection performed by the Georgia Department of Transportation (GDOT) took place May 29th. The airfield meets all state requirements, but not all of the federal requirements.  We knew it would not, based on the results of the 18B survey done last fall.  This is due to obstructions that will need to be cleared.

 

2.So far for June, the airport is ahead of forecast gallons in both jet and avgas.  A low jet gallon amount was budgeted for June based on historical performance.  This June appears to be shaping up better than previous Junes because of one particular new tenant.  There is a new Jet based tenant in the FBO hangar as of June 1st.   The tenant has been doing a lot of training in the aircraft.  Almost half of jet gallons sold this month so far are to that one customer.

 

3.The airport now has a signed rental agreement with National Rental Car for their kiosk as of June 1st, 2015.  They have had personnel turnover and issues with a new computer system, so it is not staffed yet.  Hope reported that the airport will continue to receive concessionaire fees in addition to the lobby rent.

 

4.Hope reminded everyone about the Georgia Business Aviation Association (GBAA) luncheon in the FBO lobby on June 26th.   There will be a number of visiting aircraft for static display.  Bryan requested that a reminder be sent.

 

5.The airport has received the Notice to Proceed from the state for the fencing project.  Chris Harman with Atkins, airport engineering consultant, held a pre-construction meeting with the contractors and GDOT last week.  Construction will begin next week.  Bryan asked if this would build off the current fence and whether we would lose any fence, to which Hope replied no fence would be lost and that it would in fact build off of the current fence.

 

6.All work has been completed in the current state grant that included the runway overlay.  There are funds left in the grant that were not used.  Hope has requested that the state allow the airport to use some of the funds to test current runway strength.  The runway has not been tested since it was initially built.  Hope has also requested that some of the funds be used for on property obstruction clearing.  These requests have not been granted yet, but she hopes to hear the results soon.  Bill asked if this was a part of the fencing project, to which Hope replied it was from the previous grant that began last year.

 

7.Hope gave an update to the Area “B” clearing project.  The forester is ready to harvest the trees, but the air show (Great Georgia Air Show or GGAS) has not secured a contractor for the second phase of the project, which is clearing, grubbing, and seeding.  Until the second phase contractor is secured, the airport will not go forward with tree removal.  The trees will need to be cut and the land cleared and seeded prior to the air show on October 31.  Tom asked if there was a challenge finding the second contractor, to which Hope answered it appears to be.  Bryan asked if the second contractor was not secured, where does the tree harvesting stand and does the clearing go all the way to Aviation Way?  Hope replied that it is everything between Echo Court and Aviation Way with the exception of a buffer around a potential stream that is behind the CAF (Commemorative Air Force) hangar and all the way up to the “B” hangars.  Bryan was concerned that if a clearing contractor was not found, then it would be a missed opportunity to go ahead and harvest the trees.  Hope replied that harvesting the trees would still be obstruction clearing for the airport, which is to the airport’s benefit.  Hope clarified that we can still harvest the trees without having someone to clear and seed and the only cost is for stump removal and seed, which is at the airshow’s expense.  Bill stated that the airshow is trying to secure a sponsor for that.

 

8.Richard asked if there was any update to the air show and whether the Blue Angels were coming.  Hope reported that as far as she knew they were still coming, that she had not been told any different, and everyone is still working as if they are.  Richard asked about the show line issues with the trees.  Hope reported that she has not been told which method had been approved, but based on conversations that GGAS had with the Blue Angels, they were willing to work with the show on a format for the show line.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

May Revenue Highlights:

Overall revenues were right at forecast for the month.

Although the airport was a bit behind on fuel sale revenues, gallons forecasted were again exceeded this month.  Other revenues made up the difference, including:

·Commercial User Fees

·Hangar rents

·Other service fees such as ramp fees, lavatory fees, etc.

 

May Expense Highlights:

Total expenses were well under budget by 13.2% mainly due to payroll expenses including:

·One 32 hour part time position not being filled.

·Some uncovered vacation time.

·Auto/Truck fuel was also down because the unfilled position is primarily a grass cutting position.

 

May Net Operating Income Highlights:

Net Operating Income for the month was higher than forecast.

 

Cash Position:

Hope reported that the cash position was up over last month.  Bryan asked how the receivables were for the month.  There was discussion as to how to handle a large outstanding receivable.  Hope stated that she had tried to contact the party with the largest receivable last week, but was unable due to the person being out of town.  She stated she would try again next week.

There was discussion as to how the air show would be billed for this year’s air show expenses.  It was suggested that GGAS pay at the end of each show day.  Doug asked if the airport will fuel the Blue Angels.  Hope explained that the military would be providing the refuelers and personnel for them, but they would be getting the fuel from the airport and pay for it directly.

Richard asked if there was any movement from an existing tenant that had wanted to expand.  Hope reported that they had extended the lease on the airport hangar that they currently occupy until the end of August.  She said that it was her understanding that there is to be some leadership changes within the company, so they were not likely to expand until after those changes have been made.  Bryan asked the period of time they would give us notice before ending their current lease to which Hope replied they have to give a 60 day notice.  Tom asked if we had given them a 3 month extension to the lease or was it month to month?  Hope stated it was month to month.  Richard asked of their first of first refusal was still tied to that lease and Hope stated that it was.

 

V. OLD AGENDA ITEMS

15-05-01 Consider Building Two Clear Span Multiple Bay Hangars

Hope reminded the authority that last month Bill had asked her to reach out to the bank and see what they were willing to offer on a loan.  Hope stated she had reached out to Bank of North Georgia and that they had given her a Letter of Intent concerning the loan.  They offered a very good rate and agreed to the term she had requested.  There was much discussion concerning the project’s small return on investment, upfront costs, and high risk.  Staff was not comfortable recommending the project based on those issues, but regretted not being able to accommodate those who want to be at this airport.  All agreed that the risk reward was not there.

Bill Flynn made a motion to abandon the consideration of building the two new clear span multiple bay hangars which was seconded by Skip Barnette. There was further discussion.  Richard asked for clarification on the style of building and that it had not changed since he had been briefed before.  Hope explained that each building is a row of boxes that open to one side and that the project had not changed.  Richard asked the cost again and Hope answered it was an estimated $826,000 including a 15% contingency.   Hope explained more of the terms of the offered loan.  Richard made the point that the airport still carries a significant long term debt which the airport has chosen not to pay off.  Hope offered that the current long term debt does not mature until 2024.  Richard stated that taking on a new long term debt would not be consistent with previous decisions.  The authority discussed tabling the project.  A citizen in attendance interjected that when the last t-hangar was built, 13 out of 14 bays needed to be filled to break even and without that risk that had been taken, the airport would not have the 14 aircraft that are there today.

A vote was called.

   Motion Carried, 5/0.

 

15-05-04 Consider Alternate 1 to Airport Fencing Improvements Phase I

Bill Flynn motioned to deny this project as well which was seconded by Richard Whiteley.

Richard wanted clarification on the project, that there was a fencing project and that this item was not included.  Hope explained that the airport was getting the fence regardless; it is only the type of material that we are discussing.  Richard had understood that it was extra material being added that was for screening.  Hope explained that this is simply an upgrade in material from galvanized fence to vinyl coated fence in the terminal area only for $1959.80.  Bill stated he would rather spend the $2000 on adding an electronic gate to the area “B” hangars.  Hope stated that the last estimate that she had to install a gate to the area “B” hangars was $3746.  Bill had believed it could be done for $1500 to $2000.  Bill thought that would be a better use of the funds.  Richard wanted clarification that this was an aesthetic upgrade.  Hope stated it was, but only in the storefront area where customers enter the parking lot and fuel customers enter the ramp area.

Bryan stated he liked the idea of having a gate to the “B” hangars, that he did not have a problem with the black coating, but that the “B” gate was more important.   Hope stated she believed that we could do both.  Skip asked why we were not doing the “B” gate.  Hope explained that replacing that gate was in the initial bid package for the current fencing grant, but when the initial bids came back high, cost saving measures had to be taken and that was one of the sliding gates that were cut from the plan.  The bid had initially come back at around $18,000 for that gate alone. Going with a local vendor would be much cheaper. Richard asked about the capital expense list that Hope had provided at the beginning of the fiscal year.  She stated that the fencing upgrade was on that list.  He reminded everyone that they had agreed to take the list on an individual basis as the items come up.  He stated that he was not up to speed on what else was on the list that we might be sacrificing.  He asked when an answered was needed to which Hope stated that construction begins next week and material needs to be ordered.

A vote was called.

   Motion Carries, 3/2.

 

VI. NEW AGENDA ITEMS

None

 

VII. EXECUTIVE SESSION

A motion was made at 7:40 p.m. by Bill Flynn to go into executive session to discuss matters protected by the attorney-client privilege which was seconded by Bryan LaBrecque.

   Motion Carried, 5/0

A motion was made at 8:18 p.m. to exit executive session by Bill Flynn, which was seconded by Richard Whiteley.

   Motion Carried, 5/0

 

VIII. ADJOURNMENT

Bill Flynn made a motion to adjourn which was seconded by Bryan LaBrecque.

   Motion Carried 5/0. Time 8:20pm (local)

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, May 14, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Bill Flynn – Vice Chairman and Treasurer, Bryan LaBrecque, Tom Fulton and Airport Manager –Hope Macaluso, A.A.E.

Not Present – Richard Whiteley - Chairman, Skip Barnette – Member, George Harrison – Alternate and Doug Warner – Airport Attorney

 

I. CALL THE MEETING TO ORDER

Bill Flynn called the meeting to order at 7:00 p.m.

Bill Flynn recognized and thanked Mayor Fleisch for being in attendance.

 

II. APPROVAL OF MINUTES

Bryan LaBrecque made a motion to approve the March 2015 Minutes, seconded by Tom Fulton.

   Motion Carried, 3/0.

 

III. REPORTS

 

Airport Safety & Operations (Bryan LaBrecque)

Nothing to report at the time and deferred to Hope and Mike

 

Finance & Capital Budgeting – (Bill Flynn)

None to report but all good news, deferred to Hope’s report.

 

Tenant & Community Relations – (Tom Fulton)

Tom stated that he had attended the Fayette County Development Authority workshop and noted that all of the topics mentioned at the workshop were potential benefits for airport.

 

Marketing – (Skip Barnette)

Skip Barnette was not in attendance and Mike Melton reported on Marketing in the Operations report.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

 

GDOT rescheduled the bi-annual airport inspection had been rescheduled to May 29th. We have been prepared and have made some improvements to some erosion control issues around the signs and lights.

 

FUEL UPDATE-

Avgas Sold To Date = 5,598                                      Budgeted = 9,243

Percent of Budget = 61%

Jet Sold To Date =  6,789                                           Budgeted = 17,186

Percent of Budget = 40%

Month = 42% through the month

 

National Rental Car- Has installed the desk for the new in lobby National Rental Car Kiosk. The new lease set begin June 1st, 2015.

Fencing project is moving along and once the contract is signed and once we are given the Notice to Proceed from the GDOT we will be underway and will have fencing installed hopefully in the next couple months.

 

T-Hangar waiting list has leveled out for now but continue to receive calls from those on the list to see where they stand. An email was sent out to those on the list and currently in our T-Hangars to see what kind of interest could be generated for the proposed hangars. All feedback received was positive and came back with 7 interested parties willing to sign a 1 year lease on the proposed hangars if the authority decides to move forward with the project.

 

FBO hangar was still full for the month of April and we will have a new Jet based at the airport starting June 1st.

 

In coordination with Georgia Business Aviation Association and their sponsor Precision Aviation Services the airport will be hosting their annual luncheon in the airport lobby on June 26th. Several aircraft will be on display including: Falcon 50, Beechjet, KingAir 350, Lear 75, Lear 31A, Bonanza, Citation Excel and Various Warbirds from the Dixie Wing.

 

RV Fly In and Aircraft Spruce Tent Sale – The airport hosted the annual Falcon RV Fly In, here on the main ramp and with quite the turn out with close to 60 RV’s and 20 plus other various aircraft visiting for the Aircraft Spruce Event. We sold 1,100 gallons of avgas that day alone.

 

A part time maintenance worker moved on to other opportunities. Linemen will be helping till a replacement can be hired.

 

An advertisement was purchased on the Peachtree City App for the rental of our lobby for events. A number of requests have already come in asking about holding events in the lobby since the ad went live.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

March Revenue Highlights:

Revenues were up in a number of areas:

·Commercial User Fees continue to be over budget with the Through the Fence activities.

·Rental Car commission was up due to Nascar.

·Other Service Fees were up due to most of the Nascar flights not taking on fuel and paying ramp fees and lav service fees.  Nascar also increased our overnight FBO hangar rental fees.

·We sold 7,095 more gallons of Jet Fuel than plan and 3,473 more gallons of AvGas than plan.  However, profit was only up slights only both due to the lower prices.

·Miscellaneous income was up.  This was a combination of after-hours call-out fees and filming that took place on taxiway Foxtrot.

·Overall we were 18.6% ahead on plan on revenues for the month.

 

March Expense Highlights:

Expenses were slightly over budget for March by 2%.

·Mowing season started a little early so we were over in motor fuel.

·We are over in Professional fees.  We have spread the cost of the Fair Market Value Rent Analysis over the remainder of the fiscal year.

 

March Net Operating Income Highlights:

Net Operating Income for the month was $21,487, which is more than double forecast.

 

April Financial Report

 

April Revenue Highlights:

Revenues were again up in a number of areas:

·Commercial User Fees continue to be over budget with the Through the Fence activities.

·Rental Car commission was up due to Nascar.

·FBO Hangar Rents continues to be up by 22%.  We have a little space for more aircraft at this point, but not much.

·We sold 8,800 more gallons of jet fuel than plan and 456 more gallons of AvGas than plan.  Jet Fuel profits were much more than plan and Avgas was a little under.

·Miscellaneous income was over due to a couple of events held in the FBO Lobby.

·Overall we were 25.7% ahead on plan on revenues for the month.

 

April Expense Highlights:

Expenses were slightly over budget for April by less than a percent.  Year to date we remain slightly under for budgeted expenses.

·We has several large fuel purchases through Colt and on Shell cards, so credit card processing fees were down since we pay no fees to Colt or Shell.

·We are will continue to be over in Professional fees as mentioned in the March report.

 

April Net Operating Income Highlights:

Net Operating Income for the month was $30,073, which is 119% over forecast.  Year to date, we are 17.4% over budgeted Net Income.

 

Cash Position:

Hope reported that the cash position is up $65,332.29 since February. She noted that we still have not been paid be the Great Georgia Air Show (GGAS) for 2014.  She has also sent the new contract to GGAS and has asked for pre-payment for the 2015 show.  GGAS responded that they were not in a position to pre-pay and again has asked that all fuel an fees be paid for after the 2015 Air Show.

 

V. OLD AGENDA ITEMS

14-05-02 Consider Tree Removal by the Great Georgia Air Show for parking along Echo Court.

Hope briefly reviewed the air show’s plan to clear the almost 20 acres between Echo Court and Aviation Way referred to as “Area B.” Hope stated that she was waiting to hear back from the airport engineers to whether another environmental study needed to be completed and if plans would need to be drawn up for an erosion plan. Bryan asked if the expenses to clear would be covered by the air show. Hope responded that the cost would be paid for by the timber that was taken out of the property. Bill Flynn asked if there was any cost involved in this plan, to which Hope responded that any cost would be recouped by the timber payment as she understood it. Tom Fulton asked what the ground covering would be. Hope stated that it would be grass for now. Tom noted that additional maintenance would be required to cut the new grass in that area. Hope asked the board for approval to move forward with the plan.

 

Bryan LaBrecque made a motion to approve the clearing of the property as requested by The Great Georgia Air Show, provided there was no cost to the airport. Tom Fulton seconded the motion.

   Motion Carried 3/0

 

VI. NEW AGENDA ITEMS

15-05-01 Consider Building Two Clear Span Multiple Bay Hangars

Hope began by reiterating the large demand for smaller recreational use hangars. Hope continued on to note that some tie downs and a taxi-lane would need to be relocated but only striping would be required and striping was built in to the cost that was shown to the board. After Hope noted the height of the door would be taller than most hangars this size at 14 feet. Bryan suggested looking at a fabric door similar to the door at the Commemorative Air Force hangar. Hope stated the price noted in the estimate was just an estimate and actual cost would come after the design was completed if that was the direction that the authority wanted to move. Bryan asked what the cost for design would be and Hope responded that it would be around $26,000. Bill Flynn suggested pulling more numbers together from the bank and for the authority to reconsider next month. The decision to consider the building of the hangars proposed was tabled till the next regularly scheduled meeting in June.

 

15-05-02 Resolution Allowing Airport Manager to Sign Grant Documents

Bill Flynn stated he believed this was good idea and that unless anyone opposed to the request he suggested a member make a motion to approve the request. Bryan asked Hope to explain what this would allow her to do. Hope stated that this would allow her to sign grant documents and contracts if the approval was given for the grant or contract previously by the Airport Authority.

Bryan made a motion to approve the request that would allow the Airport Manager the ability to sign grant documents and contracts if the approval was given for the grant or contract previously by the Airport Authority. The motion was seconded by Tom Fulton.

   Motion Carried 3/0

 

15-05-03 Consider Contract with Osprey Management, LLC for Grant Project “Airport Fencing Improvements Phase I”

Bill Flynn started the discussion by asking if the project would be zero cost to the airport. Hope responded that there would be no cost to the Airport and that the local match was to be paid by land swap. Bryan asked what phase one was specifically. Hope stated that phase one would enclose the airport as much as possible with a barbwire fence in some areas and would include new gates and an electric slide gate at the entrance between the Terminal Building and the Main Hangar.

 

Bryan LaBrecque made a motion to accept the contract with Osprey Management, LLC provided there was no out of pocket expense to the airport. Tom Fulton seconded the motion.

   Motion Carried 3/0

 

15-05-04 Consider Alternate 1 to Airport Fencing Improvements Phase I

Bill Flynn asked Hope to describe the upgrade to the authority. Hope stated that this upgrade was for vinyl black fencing just around the main terminal building and new gate. Bill Flynn suggested to table the discussion till next month’s meeting so all board members would be present and be able to give their feedback. The discussion to consider Alternate I to Airport Fencing Improvements Phase was tabled by the board to discuss at the regularly scheduled June meeting.

 

VII. Adjournment

Prior to Adjournment Bryan LaBrecque asked Hope where the lighting project stood in the Capital Improvement Plan. Hope responded that design would be in Fiscal Year 2016 but would only be design as she understood it.

Tom Fulton made a motion to adjourn which was seconded by Bryan LaBrecque.

   Motion Carried 3/0. Time 7:37pm (local)

 

 

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NO MEETING IN APRIL 2015

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, March 12, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Bill Flynn – Vice Chairman and Treasurer, Bryan LaBrecque, Skip Barnette, Tom Fulton, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Doug Warner.

Not Present – Richard Whiteley - Chairman, George Harrison - Alternate (present later in the meeting)

 

I. CALL THE MEETING TO ORDER

Bill Flynn called the meeting to order at 7:01 p.m.

 

II. APPROVAL OF MINUTES

Skip Barnette made a motion to approve the February 2015 Minutes, seconded by Tom Fulton.

   Motion Carried, 3/0.

                        Bryan LaBrecque entered the meeting after the approval of the February minutes

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Nothing to report at the time.

 

Finance & Capital Budgeting – (Bill Flynn)

None to report, deferred to Hope’s report.

 

Tenant & Community Relations – (Tom Fulton)

Tom stated that he had attended the Fayette County Development Authority meeting and deferred to Hope for any comments on tenant relations.

 

Bill Flynn recognizes Mayor Fleisch in attendance

 

Marketing – (Skip Barnette)

Skip had nothing major to report but mentioned that since the shared hangar was full, reaching out to the owners of the Hangar closest to the terminal building be an option for storage.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

 

GDOT rescheduled the airport inspection for a date to be determined in the near future. The tree in question by the FAA has been removed and the night restriction on the current publications was “NOTAMed” (Notice To Air Men) as not valid. The change will be reflected in the next publication cycle.

 

FUEL UPDATE-

Avgas was at 3,120 gallons pumped to date on a budgeted 7,111 gallons for the month.

JetA was at 12,950 gallons pumped to date on a budgeted 12,187 gallons for the month.

Mike noted that the airport had already met the budgeted JetA gallons for the month of March at only 12 days into the month.

 

Management had a visit with the reps from National Rental Car and it looks like their equipment and lease for space in the lobby will start mid-April. This will bring in additional revenue for rent, continued commissions and an airport access fee.

 

The fencing project is moving along but management had met with GDOT earlier and they are working to the needed funding to get the project moving along. We should know more about funding in the next few weeks or so.

 

T-Hangar waiting list has leveled out for now but we continue to receive calls from those on the list to see where they stand.

 

The FBO hangar is pretty much full. We could accommodate one smaller aircraft and we are in the process of signing a six month lease with a company to reserve a spot in the hangar for them, to start as soon as we have the contract back from them.

 

Georgia Airports Association (GAA)- Management attended a portion of the  GAA Spring conference. Hope and Mike gathered lots of valuable information regarding the appraisal of the airport property and what the FAA is looking for when it comes to Lease Rates across the board at the airport. Hope will have more on this in her Finance Report.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

February Revenue Highlights:

We sold 1,094 gallons more of AvGas than budgeted and 493 gallons more of Jet A than budgeted.  Even with this, we were still under in profit on both fuels by a total of $5,228.  However, we were able to make this up in other areas making our overall revenues $3,586 or 5.2% more than budgeted.  Those areas were:

·Commercial User Fees are up.  As stated last month, this is due to a through the fence agreement that we anticipated would go done, remained at the same level.  We are also collecting the Additional Rents from D hangar tenants who have commercial activities, such as sub-leasing.

·FBO Hangar income has increased.  We are now at a maximum in that hangar.

·Other service fees were up.  Nascar traffic did not purchase much fuel, but paid for other fees such as Ramp fees, Ground Power Unit (GPU) fees, and lavatory services.

·Rental Car commission was up, but this does not include Nascar.  Since the race was on March 1 and the cars were not turned until then, we will see those fees in the March numbers.

·Catering was up.  This was primarily due to two aircraft owned by the same company that departed to international destinations.

·Miscellaneous income was up.  This was due to after hour call-out fees, a Rotary event, and a wedding reception in the FBO lobby.

 

February Expense Highlights:

Expenses were slightly under budget for February.  There were a couple of unusual expenses in the month:

·$1,200 to remove trees that Mike mentioned in his report.  Even with that, we came in at budget on repairs and maintenance.

·Telephone was high because of a one-time construction cost to change carriers from Cbeyond to Nulink.  We have much better internet speed and a new phone system.  We may have one small bill left from Cbeyond later this month.

 

February Net Operating Income Highlights:

Net Operating Income for the month was $18,197, which 29.2% over forecast, bringing our year-to-date income to just 9% or $7,775 below forecast.

 

Cash Position:

Hope reported that our cash position was down from the previous month, but inventory is up. She noted that we still have not been paid be the Great Georgia Air Show.  There was one capitol expense in the month of $3,704 to purchase new lobby furniture. Bryan asked why cash was down $13,000 and why payables was up $20,000, to which Hope responded that we had been holding back retainage from the runway overlay project from 2014. Bryan then asked how much was still owed on the old loan the airport has. Hope reported that less than $300,000 was still owed on that loan. Bill Flynn reminded the board that the loan was an old loan that was used as an operating loan years ago.

 

Future Outlook:

We continue to developing a marketing plan to market all available land and buildings.  We are working with Airport Business Solutions to give us Fair Market Value for ground leases and hangar rent.  We expect a report back from them within 30 days.

Our engineering firm, Atkins, has given us an estimated cost for the 9-unit hangar.  The estimate is around $800,000.00.  The site work is reimbursable in a future grant, but would be low on Georgia Department of Transportation’s priority list.  The only portion that would not be reimbursable is the building itself and slab, which is less than half of the overall costs. Hope reported that a new location for the hangars had been in the works and that our engineers were working on an estimate for the proposed site and that because of the new location site prep was expected to be much less than the previously mentioned 9 unit hangar. The new hangar location could possible accommodate up to 12 units. Bryan asked if the hangars were “T” style hangars, to which Hope responded that they were box style hangars. Hope asked the board if they would like her to proceed with new proposed hangars. Doug stated that all the new language could be incorporated into an old lease for these hangars when the time came. Tom asked if as much site prep would be need for the new proposed location but with a lower cost. Hope responded that less site prep would be needed for the new location due to the fact there was less of a grade change in the new area. Bryan asked if the hangar could be located on the current asphalt without pouring additional concrete. Chris Harman from Atkins Engineering responded that it was likely in the new proposed area that footings could be poured on the existing asphalt. This would not be as watertight but more cost effective. Chris said he would look at the cost of the footing only and make sure it would work. Hope reminded the board that the site prep if done properly could be reimbursed by the FAA (Federal Aviation Administration). Bill Flynn commented where the price stood now was way too expensive. Hope asked the board again if this was something they wanted to continue to pursue. Bryan responded that he would like to keep going to see what the project would cost.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

None

 

VII. Adjournment

Skip Barnette made a motion to adjourn which was seconded by Tom Fulton.

   Motion Carried 4/0. Time 7:31pm (local)

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, February 12, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Skip Barnette, Tom Fulton, and Alternate – George Harrison, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Doug Warner.

Not Present – Bryan LaBrecque and Bill Flynn

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:08 p.m.

 

II. APPROVAL OF MINUTES

Skip Barnette made a motion to approve the January 2015 Minutes, seconded by Tom Fulton.

   Motion Carried, 3/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque-Not Present)

None to report.

 

Finance & Capital Budgeting – (Bill Flynn-Not Present)

None to report.

 

Tenant & Community Relations – (Tom Fulton)

Tom stated that he had attended the Fayette County Development Authority meeting and deferred to Hope for any comments on tenant relations.

 

Marketing – (Skip Barnette)

Skip reported that he had attended the Finance meeting and reported that in despite of good times, we still have challenges in the future we need to look at. Skip recommended putting together a comprehensive marketing plan to market the undeveloped land and other assets the airport had to offer potential tenants. Skip stated he would like to see a plan put together to market these areas in the future.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

 

The maintenance department has been preparing for the biennial airport state licensing inspection. The maintenance department has been repairing erosion issues around sign bases and other various erosion issues around the air field. Additionally a tree that is on CSX Railroad property has been taken down per a request sent from FAA to protect the 20:1 approach slope. The tree removal cleared up an issue with circle to land procedures at night that had been in the approach plates.

 

Month to date, avgas was at 3,356 gallons sold against a budgeted 5,499 gallons and jet was at 5,353 gallons against a budgeted 13,811.

ATM- the airport had just signed a contract with an ATM vendor to install an ATM machine at no cost to the airport. The contract is similar to that of the vending machines and the airport would receive a portion of revenue generated off of each use once a minimum usage is reached.

 

National Rental Car- the airport is in the process of finalizing an agreement with National to have a Kiosk located in the main terminal building lobby. The contract should be a huge benefit to airport customers and make rental cars operations much smoother than in the past. The airport will continue to collect the current concessionaire fee with rentals and collect rent for the use of the space in the lobby. An additional “airport access fee” is to be collected as well.

 

Fencing bids are due the week following the meeting with bid opening next Wednesday. There will be more to report after the bid opening.

 

The t-hangar waiting list continues to grow and the airport had 30 interested parties on the wait list. Hope noted that some of those on the list were current tenants at the airport in some capacity. Skip stated the building new hangars would not diminish demand but those tenants who did occupy the potential new hangars would be quickly backfilled from the locations they left.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

January Revenue Highlights: Although gallons of AvGas sold were almost 3000 gallons more than budgeted, the airport was still almost 10% under budget in profit.  Jet A gallons sold were a little below forecast, but were 42% under budget in profit. This was directly due to the decrease in the cost of fuel since we have a margin structure.  It was discussed in the last finance meeting that the airport, consider a “floor” to the fuel price in times such as these.  We had budgeted for a decrease in January in Commercial User Fees since Drop Dead Divas were no longer using a through the fence hangar.  However, that revenue had not been lost due to another studio leasing the space.  That helped offset the miss on fuel revenues.  January’s overall revenues were under budget by 6.6%.

·The margin reported for AvGas appeared to be skewed. This margin is generated through QuickBooks. QuickBooks does not take into account the fluctuation of gallons due to changes in temperature.  Falling prices compound the issue.  When we received a new load of fuel, QuickBooks blends the new price with the old for an average price for the remaining fuel QB thinks we still have.  Those gallons always go down in the winter and up in the summer.  They should be close to evening out over the year.  The auditors make a once a year adjustment to correct for this fluctuation.  Having looked line by line at our sales, most of the AvGas sales were to tenants at 15% and a number were at the cash discount price which is 14.2%.  The flight school bought a smaller amount this month.  More sales to them this month would have only helped our average margin, since they are on a cost plus basis. Richard asked what the margin for AvGas and Jet was based off of. Hope responded that the margin was based off of a percent of margin.

 

January Expense Highlights: There were no unusual expenses in the month.  Expenses were under budget for January.

 

January Net Operating Income Highlights: Net Operating Income for the month was $10,538, which just under forecast.

Cash Position: Hope reported that our cash position was down from the previous month. A large portion of that is due to the retainage that had been being held for the runway overlay contractor that was paid out in the month with the completion and acceptance of the project. She noted that we still have not been paid by the Great Georgia Air Show. Richard asked about current grants being a factor in cash being down and Hope responded that yes the cash was down because of the retainage mentioned before.

 

Future Outlook: While the airport finances are doing well overall now, there are some future concerns that we need to prepare for.  There are the two major concerns:

1.There is the potential loss in revenue for the Toy Box beginning July 1 of this year.  We are seeking a new tenant for the hangar, but have challenges in showing the hangar due to certain project the current tenant is working on.

2.Beginning January of 2016, per our agreement with the City of Peachtree City, the intergovernmental agreement payment drops by $850 per month for the next two years, then drops again after that. This is another reason for developing the marketing plan that Skip was speaking of earlier in the meeting to make up for the loss in revenue.

 

We are trying to identify ways to overcome these challenges.  We are doing this by:

1.Developing a marketing plan to market all available land and buildings.  We may need some consulting assistance to help put together a comprehensive plan.

2.We met earlier this week with Emily Poole with the Fayette County Development Authority and asked for assistance in marketing these building and land.

3.We have identified a location for a new 9-unit hangar to address some of the demand for T-Hangars.  We are working with our engineer on this. Richard said he would have some questions regarding the economics of the proposed hangars but sounded like something needed to be done. Hope noted that a good portion of the cost was due to the site prep in that particular area. Tom agreed that the biggest challenge would be site prep. George Harrison noted that the location of the proposed hangars was a good location for the airport but had concerns for space regarding parking/seating for the air show and just wanted it to be taken into consideration moving forward. Hope stated that it would only affect the air shows “Chalet Village.” Doug asked if the proposed hangar would also have in hangar drainage. Hope responded that there was not a plan for drainage in the hangars at this time.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

15-02-0 Fuel Provider Request for Proposals

Hope covered the pro and cons of each bidder and had done an extensive analysis on each. Overall Eastern Aviation Fuels was the lowest bidder and provided the best offer considering they would provide free fuel trucks for 2 years and the fact that they were the only provider to have their representative on field who buys both fuel and hangar for their company aircraft. The contract with Eastern would be a 5 year contract and ultimately the deciding factor was that Eastern had the lowest fuel prices.

 

Skip Barnette made a motion to approve entering into a 5 year agreement with Eastern Aviation Fuels as written, seconded by Tom Fulton. Tom asked if there had been any performance issue with the Eastern, to which Hope responded there had not been any.

   Motion carried 3/0

 

15-02-02 Consider First Right of Refusal for Hangar D-17

Hope recommended that the board not exercise the right of first refusal on the purchase of hangar D-17. Hope stated that she had run the numbers and that there would not be a tenant that we would have that would occupy the hangar. She explained that the airport would be taking tenants from our own hangar and does not make sense to purchase the hangar at this time. Richard stated that despite the fears from some, we are not in the business of owning this type of hangar. Skip commented that it does not make sense now but may under certain circumstances. Tom was in agreement with Richard and Skip. George asked what the remaining time was on the ground lease for that hangar. Hope commented that there were three years remaining on the current ground least for D-17.

 

Tom Fulton made a motion to not exercise the Airport Authorities First Right of Refusal on Hangar D-17 and to approve the transfer of the lease to the new owner of D-17 upon closing. Seconded by Skip Barnette.

   Motion carried 3/0

 

VII. Adjournment

Tom Fulton made a motion to adjourn which was seconded by Skip Barnette.

   Motion Carried 3/0. Time 7:47pm (local)

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, January 8, 2015

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Bryan LaBrecque, Skip Barnette, Tom Fulton, and Alternate – George Harrison, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Doug Warner.

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:01 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to have the December meeting minutes changed from the stated “Holiday Party” to “Christmas Party.” Skip Barnette made a motion to approve the December 2014 Minutes without the change, seconded by Tom Fulton.

   Motion Carried, 3/1. 1 Abstained and 1 Opposed

 

III. REPORTS

Prior to the reports being given, Bill Flynn made a motion to move the election of officers to the beginning of the meeting. Seconded by Bryan LaBrecque

   Motion Carried 5/0

 

15-01-02 Election of Officers

Bill Flynn nominated Richard Whiteley as Chairman, Seconded by Skip Barnette.

Richard Whiteley nominated Bryan LaBrecque as Chairman, Seconded by Bryan LaBrecque.

A vote was taken:  Bill Flynn, Skip Barnette and Bryan LaBrecque voted for Richard Whiteley.  Richard Whiteley and Tom Fulton voted for Bryan LaBrecque.

   Motion carried 3/2 for Richard Whiteley as Chairman.

Richard accepted the position, noting that it is helpful that he was able to hand off the Fayette County Development Authority duties to another board member.

 

Richard also appointed Bill Flynn as Vice-Chairman.

Skip Barnette nominated Bill Flynn as Secretary and Treasurer. Seconded by Bryan LaBrecque.

   Motion carried 4/0.

Richard Whiteley appointed Bill Flynn for Financial Reports

Richard Whiteley nominated Tom Fulton as the new Fayette County Development Authority Representative for the Peachtree City Airport Authority. Seconded by Bryan LaBrecque.

   Motion carried 4/0

 

Airport Safety & Operations (Bryan LaBrecque)

Bryan stated there was nothing significant to report and would defer to Hope Macaluso and Mike Melton’s reports for updates.

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn stated he would defer to Hope’s report as he was not able to attend the finance meeting.

 

Tenant & Community Relations – (Tom Fulton)

Richard Whiteley noted that Tom Fulton was to take on the Tenant and Community Relations reports. Tom had nothing to report.  Richard asked if George Harrison had anything to report regarding this matter. George said he did not have anything at the time.

 

Marketing – (Skip Barnette)

Nothing major to report.

 

Operations –Manager of Operations, (Mike Melton)

Mike Reported:

 

STAFF – Andy Pope joined the team at the front desk.  He was also an intern with us over the summer. We have also had an intern working with us (Denver Garrett) who is assisting with a continuation of a traffic study we started back in the summer. This would help give us justification for upcoming Capital Improvement Projects such as the future runway extension and could prioritize funds for such future projects.

 

MAINTENANCE - The maintenance department worked with the battery company to replace the batteries purchased for the Lecktro Tug. Maintenance personnel have also begun clearing the brush from the TDK Blvd. fence line as well as other grading projects from various washouts on the airfield.

 

SAFETY - Atlanta Professional Door was continuing work on the FBO hangar doors to make them easier to roll for the linemen. Concrete work was the only outstanding punchlist item.  The project should be completed in the next couple of weeks.

 

FUEL UPDATE, January month to date-

Avgas: Actual gallons are 1,626 vs. Budgeted 5,779

Jet: Actual gallons are 2,394 vs. Budgeted 13,834

 

Mike reported (based off of tenant and transient feedback) that the air traffic control frequency 119.8 was working much better on the field. With the help of the flight crews at the Chick-Fil-A flight department, this had improved drastically as the reception on the field for receiving clearances on the ground was almost non-existent before. We are also working on the rotating beacon, which is to be repaired in late January.

 

Mike had also mentioned the continued growth of the T-Hangar waiting list. Bryan mentioned possibly looking again into building additional T-Hangars, given the current demand. Bill Flynn asked Hope what a new section of T-Hangars would cost, to which Hope responded approximately $250,000. Hope stated that she would continue to look in to the final numbers and send her findings to the board.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope Reported:

 

December Revenue Highlights:

While budgeted gallon amounts were well over budget for the month, revenues for the month of December were under budget.  This is directly due to the decrease in the cost of fuel.

Had fuel prices remained at the level we had budgeted, I ran the numbers and our net income would have been over $17,000, which is over $6,600 more that we actually made.  This would have put us over budgeted net income from operations by $4,745, instead of under budget by $1,868. Hope, Bryan and Richard briefly discussed the issue with the shrinking profit margin and noted the flight school volume had been up compared to previous months and could make up at least some of the profit at least on AvGas.

 

December Expense Highlights:

For the month of December, expenses were right at budget with no anomalies to report.

 

December Net Operating Income Highlights:

Net Operating Income for the month was $10,564, which, as stated earlier, was $1868 under forecast due to the decline of fuel prices.

 

Cash Position:

Hope reported that our cash position was down from the previous month.  She noted that she has met with a board member of the Great Georgia Air Show and we do not expect to be paid for possibly a few more months.  Also, payment to the auditors has come out of the cash total because a check has been cut.  However, payment has not been sent do to the need for clarification in the amount owed.

Hope also noted that it was her understanding that many of the performers had also not been paid in full from the air show. She also noted that for the 2015 show, the Blue Angels would pay for their fuel directly with the airport. Hope recommended possibly forming a committee to address some of the issues with the air show.

Hope also brought the board up to speed on the fencing project and that the second round of bids for the project would be back in by the end of January. Bill Flynn asked the cost of the back gate and also the result of the previous bids. Chris Harman from Atkins answered the back gate cost was estimated around $18,000 and that the bids for the fence project came back between $260,000 and $391,000.

Hope addressed the recent Request For Proposal concerning fuel providers. She mentioned that Quality Control was a major factor with obtaining Department Of Defense contract fuel and maybe something to consider when selecting a provider. Bryan stated that it would be good to not pass up an opportunity to possibly save money or get a better deal.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

15-01-01 Welcome New Boards Member and Alternate

Richard Whiteley first recognized and thanked the Mayor for being in the audience. Richard then welcomed Mr. Tom Fulton as the newest board member with the Peachtree City Airport Authority. Next Richard welcomed back Mr. George Harrison as the new alternate for the board.

 

15-01-02Election of Officers

This item was voted to be moved to the beginning of the meeting (see motion above)

 

15-01-03Consider First Right of Refusal for Hangar B-4

Hope recommended that the board not exercise the right of first refusal on the purchase of hangar B-4.  Bill Flynn recommended taking a closer look at the current ground lease to make sure the language was correct for the new owner. Bryan agreed with Hope and stated that there was no need for the airport to own a hangar of that size at this time.

Bill Flynn made a motion to not exercise the authority’s option on the first right of refusal on hangar B-4. Seconded by Bryan LaBrecque.

   Motion carried 5/0

 

Bill Flynn made a motion to approve the assignment of the ground lease to the new owner contingent upon a signed contract between the seller and buyer for hangar B-4 and after modification of the current ground lease first right of refusal language for the same property, subject to the airport attorney and airport manager’s approval.

Bill Flynn reiterated that he wanted the ground lease first right of refusal language to include terms and conditions of the offer.

Seconded by Bryan LaBrecque

   Motion carried 5/0

 

VI. Executive Session

There was no need for an executive session.

 

VIII. Adjournment

Prior to adjournment George Harrison recommended someone from the board meet with the air show and be involved with the air show prior to next year’s show. George wanted the board to know he was willing to help out regarding the air show. Richard noted that Hope was the point of contact between the air show and the airport and the board would wait and see board member involvement would be needed.

Bill Flynn made a motion to adjourn which was seconded by Skip Barnette.

   Motion Carried 5/0. Time 7:53pm (local)

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, December 11th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Skip Barnette, Bill Rial, and Alternate – Tom Fulton, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Matt Ramsey for Doug Warner.

Members Not Present:  Bryan LaBrecque

 

I. CALL THE MEETING TO ORDER

Bill Flynn called the meeting to order for Richard Whiteley at 7:02 p.m.

 

II. APPROVAL OF MINUTES

Bill Rial made a motion to approve the October 2014 Minutes, seconded by Skip Barnette.

     Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

N/A

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn stated that it had been a good overall month but the major challenge for November was the low Jet A sales.

 

Tenant & Community Relations – (Bill Rial)

Bill Rial asked if a “hot wash” had been completed with the air show organizers. Hope replied that an overview had been completed internally with the airport staff but not the air show just yet.

 

Marketing – (Skip Barnette)

Skip reported that he saw big opportunities with advertising in local publications for the use of the airport facilities for non-aviation events such as weddings and parties. He said he would like to see the staff advertise more in this direction, to which both Hope and Mike agreed.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

STAFF – Mike reminded the Authority of the holiday party the next day and that all members and families were invited.

AIRSHOW – There are still some issues to work through with the air show this year and next.  Hope would bring the board up to speed on the 2014 show in her report.

WILDLIFE PROGRAM- The United States Department of Agriculture is still conducting their year-long evaluation and doing multiple evening and night surveys.  Danny Sorrells had updated us that approximately 10 deer have been lethally taken this year with our internal wildlife management program, 7 of which were taken within the last month (mostly November).

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

November Revenue Highlights:

Revenues for the month of November were under budget.

• Jet fuel sales were off for the second month.  Just as in October, we had the traffic, but a lot of the jets were making short hops and not requiring fuel. Our price was competitive.

• Also, for the second month, although we were over in gallons on 100LL fuel, the margin was low due to a lot of gallons being pumped to the flight school. Bill Rial asked Hope what the margin on Av Gas for the flight school was.  Hope responded that it is a cost plus figure.  They affect the margin percentage wise with the increase and decrease of fuel prices.

 

November Expense Highlights:

For the month of November, overall expenses were just under budget.

• Note that utilities were high.  This is a result of a higher gas bill due to a colder month than last year and more space being occupied by the flight school.

 

November Net Operating Income Highlights:

Net Operating Income for the month was $14,816, which was under forecast.  Again, this was mainly due to lower than expected jet fuel sales.

 

Cash Position:

Hope reported that there was very little change in our cash position from the previous month.  She also noted that although she has been communicating with the Great Georgia Air Show, we have not been paid at all for any of the air show expenses, including the fuel or the facility agreement. Hope noted that she had followed up with the air show folks about non-payment and had not granted them an extension for payment that they had requested. Bill Flynn noted that the $23K was a significant number and that the air show has many demands from the airport staff. Bill Flynn stated that collecting the money owed to the airport was a high priority, to which Hope responded that she would continue to follow up with the organizers. Bill Flynn stated that next year the payment structure needed to be better spelled out in the agreement with the air show. Skip noted that the Blue Angels next year will be paying for their fuel directly so that would help payment to some extent next year.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

None

 

VI. Executive Session

Prior to the executive session, Bill Flynn recognized Bill Rial for his 5 years contributing to the board and presented Bill Rial with a plaque for his 5 years of service. Bill Rial thanked the board for his time and stated that in the future he hoped that a tenant or individual passionate about this airport would serve on the board to help bring a pilots perspective to the table.

Prior to adjourning to executive session, Bill Flynn informed the audience that the executive session was a personnel matter and that no major decisions would be made out of the session.

Bill Rial made a motion to adjourn to executive session, seconded by Skip Barnette.

     Motion carried 4/0

 

VIII. Adjournment

Bill Flynn made a motion to adjourn which was seconded by Bill Rial.

     Motion Carried 4/0. Time 7:42pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, November 13th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Skip Barnette, Bill Rial, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Mindy Hooper for Doug Warner.

Members Not Present:  Bryan LaBrecque and Tom Fulton, Alternate

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:00 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the October 2014 Minutes, seconded by Skip Barnette.

     Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

N/A

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn stated that it had been a good overall month and that Hope would review the financials later in the meeting.

 

Tenant & Community Relations – (Bill Rial)

No reports at the time.

 

Marketing – (Skip Barnette)

No reports at the time.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

Staff

- Annual employee reviews have been completed.  We have hired new part time maintenance staff member, replacing the employee that resigned.

 

Airshow

-Met with Blue Angels Numbers 7 and 8. Good overall site visit.

-Received runway length approval

-Show Line was still in question but the team seemed positive to find a solution.

-Continuing to work with the Department of Defense (DOD) to coordinate contract fuel, but process has only just begun.

 

Heli Pad

-Helipad damage was repaired by the contractor this week and paint has been restored at no additional cost to us.

 

Wildlife Program

-USDA still conducting their year-long evaluation and doing multiple evening and night surveys. Bill Rial had been kind enough to have ridden along for a recent night survey and only saw a couple of deer.

-No geese had been spotted landing at the airport since before the air show.

-Danny and I had coordinated a couple of hunts to continue to discourage wildlife from being in the airport environment.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

October Revenue Highlights:

Revenues for the month of October were just under budget.

• Jet fuel sales were off.  We had the traffic, but a lot of the jets were making short hops and not requiring fuel.

• Although we were over in gallons on 100LL fuel, the margin was low due to a lot of gallons being pumped to the flight school.

• Miscellaneous income included $1000 for a wedding held in the FBO Hangar.

• The number for Air Show reimbursement is an accrual.  We have not physically received the payment from the great Georgia Air Show yet for either the agreement or fuel.

 

October Expense Highlights:

For the month of October, overall expenses were just under budget with no outstanding expenses in the month.

October Net Operating Income Highlights:

Net Operating Income for the month was $22,894, which was $3,299 under forecast.  Again, mainly due to lower than expected jet fuel sales.

 

Cash Position:

Hope reported that the cash position was back to a normal level since grant payments had been made.

Hope finished her financial report by reviewing the bid for the airport fencing project. After reviewing the bids the airport had received, the determination was that the Federal Aviation Administration and Georgia Department of Transportation thought the bids were high. Hope mentioned that additional funds may be available from remaining funds from the Runway Overlay project earlier in the year. The total of those funds were still yet to be determined. Richard Whiteley asked how off the bids were, to which Hope responded they were anywhere from $260,000 to $500,000 over the $160,000 the engineering firm had estimated. The board was in agreement that the bids were too high and requested the management team put the project back out to bid and trim down the scope of the project.

 

V. OLD AGENDA ITEMS

14-10-01 Consideration of Capital Improvement Plan

Hope began by reviewing the changes that had been made to the Capital Improvement Plan (CIP) that would properly prioritize projects based off of safety and future opportunities. An email had been sent out to the board earlier that week highlighting the changes.

Bill Flynn made a motion to approve the CIP as proposed, seconded by Skip Barnette. Discussion regarding the CIP began after the second.

Bill Rial began the discussion by emphasizing the importance of airfield lighting in the CIP. He voiced his concern on a “band aid” approach to the repairing the existing lighting system and stated that the engineers oversight on this project would be paramount. Hope stated that the planned $250,000 would likely not be enough to repair the issues with the lights and would need a closer look at the scope of the project. Chris Harman from Atkins (Engineering Firm) said he would take a closer look at the cost breakdown to make sure everyone was on the same page. Bill Flynn stated that he agreed with Bill Rial and Bill Rial reiterated the importance of proper lighting drawings for the existing system and eventual proper repair or replacement of airfield lighting. Hope stated that she would take a closer look at design and construction cost with the engineering firm. Chris Harman stated that Atkins will look at and better define the scope of work.

     Motion to approve the proposed CIP carried 4/0

 

14-10-01 Consideration of FY 2014 Employee Incentive Payout Plan

Hope reviewed the payout plan and reviewed the total to be paid out among the employees. Bill Rial asked Hope who conducted the employee reviews, to which Hope responded that the Supervisors conducted the review with oversight from their superiors.

Bill Flynn made a motion to approve the Employee Incentive Payout as proposed, seconded by Skip Barnette.

     Motion carried 4/0

 

VI. NEW AGENDA ITEMS

14-10-01 Capital Request to Replace Batteries on the Lektro Tug

Hope reviewed the cost of the batteries after shopping around to three different vendors. Richard asked if the expense would be capitalized, to which Hope responded that it would be.

Bill Flynn made a motion to approve the request to replace the batteries on the Lektro Tug, seconded by Skip Barnette.

     Motion carried 4/0

 

VII. Adjournment

Bill Flynn made a motion to adjourn which was seconded by Bill Rial.

Motion Carried 4/0. Time 7:42pm (local)

 

 

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, October 9th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Bryan LaBrecque, Skip Barnette, Bill Rial, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Mindy Hooper for Doug Warner.

Members Not Present:  Tom Fulton - Alternate

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:01 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the September 2014 Minutes, seconded by Bill Rial.

Motion Carried, 5/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Bryan LaBrecque mentioned that the maintenance department had been doing their best to keep up with all of the broken equipment and that just about every piece of equipment that could break had, prior to air show preparation. Bryan gave the team compliments for keeping things going during the maintenance issues.

Richard Whiteley took a moment to recognize that Mayor Fleisch was in attendance and thanked her for being present.

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn stated that the team had done a good job and that Hope would be bringing the numbers to the board in her report later in the meeting.

 

Tenant & Community Relations – (Bill Rial)

Bill Rial had nothing major to report and stated that the tenants seemed pleased with the coordination for the air show.

 

Marketing – (Skip Barnette)

Skip briefly mentioned the Airshow and it being a great tool for marketing to the those not as familiar with aviation.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

STAFF:

Mike noted the staff had been doing a great job in assisting and stepping up to the plate in helping with the airshow.

 

AIRSHOW:

Mike said this year’s planning had gone very smooth with the air show team and were looking forward to a good show.

 

OVERLAY:

Mike noted we were still waiting for the fall weather for more seeding to finalize the project. Heli-Pad damaged from Helicopter landing, this will need to be addressed in the near future. Less than 5 gallons of fuel spill and Skid damage as a result of the fuel spill.

 

FUEL UPDATE (to date):

Avgas = 3,413   Budgeted = 12,110  Percent = 28%

Jet =  3,106   Budgeted = 16,497  Percent = 19%

Through Month = 29%

 

Wildlife Program:

We have contacted USDA about a harassment program. For a one year contract the cost will be around $4,000 to assist our team with harassment and lethal removal of various wildlife species that are a direct hazard to flight operations. Of which they have observed large numbers in their survey. In accordance with our wildlife removal permits we were able to lethally remove 2 geese and 6 deer since the beginning of September. Bill Rial noted to the rest of the board that he had completed a few of the wildlife surveys with the USDA (United States Department of Agriculture) team and agrees that the airport needs to be removing these animals in a more aggressive way. Bill Flynn noted that previous management had an aggressive strategy and it seemed effective. Bryan LaBrecque noted that the number one concern is fencing in regards to the deer and is on books in the very near future. Bill Rial noted that the primary threat to aircraft even after the fence is geese and their habits will change. Hope mentioned that the airport was working with the County and City to address the Geese issue in regards to the new lake. Bill Flynn asked airport management for target numbers and Hope responded that the team would work on them.

 

Gulfstream:

Mike noted the gulfstream was removed piece by piece and was completely removed from the airport property September 30th.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

September Revenue Highlights:

Revenues for the month of September were right at budget.

• Although we were over budget in space rental, we fell just short of plan in fuel sales.

 

September Expense Highlights:

For the month of September, overall expenses were under budget by 5.1%.

The primary drivers in September were:

• Payroll, insurance, and auto fuel were under budget.

 

September Net Operating Income Highlights:

Net Operating Income for the month was $27,622, which was $14,331 over forecast. This included a $10,200 reversal of bad debt in the year after receiving the $15,000 tie-down fee for the Gulfstream.

 

Cash Position:

Hope reported that the cash position was up from the previous month due primarily to grant money retainage and an increase in accounts payable, which included 2 loads of fuel received late in the month that had not drafted out of the bank account yet.

 

Year End Summary:

Net operating income for the year was $226,297, which was almost $100,000 over budget.  This number is preliminary and may be adjusted slightly during the audit process.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

14-10-01 Consideration of Capital Improvement Plan

Hope began by reminding the board of the email she had sent to the board about re-organizing the CIP (Capital Improvement Plan) that is due every year by December 31. Some of the items needed to be shifted around due to the fencing project that would likely take place in the near future. Both the fencing project and the clearing project were moved to accommodate the bid that was to go out later in the month. Bill Flynn asked Hope if the local match for the projects were to all be land swap, to which Hope responded that the funds would be land swap. Bill Flynn asked what the swap value would be and Hope responded that it would be current fair market value. Bryan LaBrecque asked if Hope could look into what the fair market value would be today. Hope said that she would look into the value. Hope reviewed the Disadvantaged Business Entity program and Bill Flynn asked if this was something that the airport could take care of in house. Chris Harmon from Atkins responded that this could be a possibility. Bryan asked what projects would have priority over the airfield lighting, to which Hope responded the clearing and grubbing project due to the results of the recent 18B survey. After much discussion the board decided that no action was to be taken and that a firm decision would be made in the November meeting after all of the new projects had been approved or disapproved by the FAA.

 

14-10-02 Consideration of Capital Improvement Plan

Richard began by mentioning that the year-end adjustments would need to be made prior to the approval of the November payout. Hope reviewed the employee incentive/payout process with the board and noted that the employee review would be completed prior to the end of October to determine the total on the payout. Bryan asked if there were any adjustments that needed to made to the payout structure, to which Hope responded no changes were needed at this time. Hope finished up and noted that this was just merely a reminder of the upcoming incentive payout if approved and she would have final numbers to the board by the next meeting for a payout decision.

No action taken

 

VII. Adjournment

Bill Flynn made a motion to adjourn which was seconded by Bill Rial.

     Motion Carried 5/0. Time 7:42pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, September 11th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Bryan LaBrecque, Bill Rial, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Doug Warner.

Members Not Present:  Skip Barnette and Tom Fulton - Alternate

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:02 p.m.

 

II. APPROVAL OF MINUTES

Bryan LaBrecque made a motion to approve the August 2014 Minutes, seconded by Bill Flynn.

     Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Bryan mentioned that there had been a security issue with one of the airplanes that it was being looked into.  He also mentioned that staff was getting ready for the Great Georgia Air Show.  Bill Rial brought up the geese issue on the airfield with the addition of the lake.  Bill noted he had spent time with the Wildlife Biologist performing the wildlife survey on the airport.  Bill believes that the threat of an incident with geese is imminent and recommended that management look into programs to have a more proactive approach to the issues.  Bill asked that management find out what programs are available, what the costs are, and how can they be funded.

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn noted that several meetings had been conducted in the month in preparation for next fiscal year’s budget in addition to the regular finance meeting.  Bill had reviewed the budget with Hope.  He is confident that the budget was well prepared.  He did have some issues with the capital budget to be discussed later in the meeting.

 

Tenant & Community Relations – (Bill Rial)

Bill Rial had no report.

 

Marketing – (Skip Barnette- absent)

 

Operations –Manager of Operations, (Mike Melton- absent, report given by Hope Macaluso)

Hope reported:

 

AIRSHOW –

The contract with the Great Georgia Air Show has been signed by all parties.  Bill Rial publicly commended Hope Macaluso and Mike Melton for their impressive work on the contract.  He stated that the contract, although not perfect, is a step in the right direction.  Hope noted that this is the first year having a contract and that it is a one-time agreement that is a starting point to be used in future years with only some tweaking needed each year.  Richard asked if the disconnects between what the air show wished to pay and what the airport billed for last year had been addressed.  Hope confirmed that the billing issues had been addressed and would not be an issue going forward.  Bryan wanted to confirm that there would be no dispute over how much the reimbursement should be.  Hope confirmed that the amount was spelled out in the contract to cover airport expenses only, not for the airport to make money off of the organization.

Tenant tickets will begin to be distributed September 30th to ensure that tenants have access to their property during the event.  An email regarding airshow procedures will be sent tomorrow.

 

OVERLAY –

CW Matthews is scheduled to come out in the next week to address punch list items.  Hope also noted that they will likely have to come out one more time to seed some shoulder areas where the grass had not taken.  That will be the last piece of the project.

 

FENCING PROJECT-

A meeting was held last week with Chris Harman of Atkins, the airport’s engineering firm, concerning the final adjustments to the fencing and clearing project design.  Hopefully that project will be ready to go out to bid in the next week and a half.  Bill Rial asked if the fencing design would go out before the trees are cleared.  Hope explained that part of the current grant is to have ready the design only for the fencing and the clearing.  Bryan asked if this would close out our current grant.  He explained that the current grant included the design for fencing and clearing, and update to our Airport Layout Plan, an 18B survey including threshold siting, and the overlay project.  She stated that they were close to closing up the grant.  She stated that the next grant will be on the heels of this one with the actual construction of the fence and the first phase of clearing.  Bill Flynn suggested that expected grant money for next fiscal year be added to the budget.  There was some discussion concerning how many trees would need to be cut.  Bill Rial expressed that he believes that no more trees should be cut than necessary.

 

NASCAR –

The weekend went well with plenty of traffic.  However, there were no other races going on around the country so most aircraft stayed here or returned home to Charlotte, NC.  This resulted in less fuel sales than in the past.  A little over 1,000 gallons sold, but plenty of “other services” were provided and sold.  The race next year will be a spring race with no fall race.

 

GULFSTREAM-

Foreclosure on the lien has not been necessary.  The owners sold the aircraft and we have been paid $1,000 so far for our storage fees with the remainder being wired later this week.  Once all storage fees have been paid, the new owners will begin dismantling the aircraft.  Hope is in possession of the logbooks for the aircraft.  Bill Flynn expressed concern that the airport be properly protected against not only liability but for any environmental concerns such as spills.  Hope stated she would ensure that the airport would be properly protected.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

 

August Revenue Highlights:

Revenue for the month of August exceeded budget by 18% at $84,046.

The primary drivers in August were:

• Hangar leases and office rent continue to exceed budget.

• Miscellaneous income was high due the receipt of a first right of refusal payment for Area C.

August Expense Highlights:

For the month of August, overall expenses were under budget by 6.6%.

The primary drivers in August were:

• Expenses were held down almost every category with everyone watching spending closely.

 

August Net Operating Income Highlights:

Net Operating Income for the month was $26,983, which was $17,327 over forecast.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

14-09-01 FY 2015 Budget Review and Consideration

Hope went through an executive summary of the budget noting that budgeted hangar income and office rent will be more in the next year.  Fuel sale projections were based on an average, backing out any anomalies.  She pointed out that the air show agreement was reflected in the budget.  She noted that the expenses were based mostly on averages.  Insurance rates were based on projections from our different agents.  She noted that the contract is coming up with the accounting firm that performs the annual audit and was likely to increase.  She noted that the contract with the phone and internet provider is up at the end of January and we will likely go with another carrier, resulting in a savings.  She stated that there is a payroll increment in April for employees that was built into the budget, with performance being a factor.  She reminded the authority that the contract with the city continues for what was formally the hotel motel tax income.  Hope removed the bad debt from the budget since the Gulfstream is slated to be gone and its storage fees paid before the end of the fiscal year. There were a few questions of clarification concerning the operating budget.  Bryan asked why June was projected to be so low in income.  He stated that when budgeting fuel sales, a three year average was used.  From June on, a percentage was backed out of jet fuel sales due to the relocation of two based jet aircraft to another airport.  Bryan also asked why we were projecting to make less in income for the upcoming year than we had made in the current year.  Hope pointed out that difference in revenues budgeted this year and projected for next year is $20,000 more projected next year than budgeted this year.  Actual revenues were more than budgeted this fiscal year.  In the projections for next year, any anomalies from this fiscal year were backed out.  Bryan also asked if we were holding costs down.  After some discussion it was noted that budgeted expenses were down $20,000 from this fiscal year to next fiscal year.  In summary, revenues are projected to increase and expenses are projected to decrease. The next topic centered on a capital budget.  Hope had presented a plan for capital expenses for the year with the anticipation of addressing needs that are known and prioritized in an effort to not be reactionary to capital spending.  After some discussion the authority agreed that there not be a budget for capital expenses for the year, but to instead take on capital expenses on a month to month basis as needed.

 

A motion was made by Bill Flynn and seconded by Bill Rial to approve the operating budget as presented without the capital expenses included.

     Motion Carried, 4/0.

 

VII. Adjournment

Bill Rial made a motion to adjourn which was seconded by Bill Flynn.

     Motion Carried 4/0. Time 8:09pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, August 14th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Bill Flynn – Vice Chairman and Treasurer, Skip Barnette, Bryan LaBrecque, Bill Rial, Tom Fulton - Alternate, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Doug Warner.

Members Not Present:  None

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:02 p.m.

 

II. APPROVAL OF MINUTES

Skip Barnette made a motion to approve the July 2014 Minutes, seconded by Bryan LaBrecque.

     Motion Carried, 3/0. 2 Abstain

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Bryan mentioned that the authority’s thoughts are with the family who lost a loved one to an unfortunate aircraft accident earlier in the week.

 

Finance & Capital Budgeting – (Bill Flynn)

Bill Flynn noted that the finance meeting earlier in the week went well and that even after a rough start to the month, things turned around. Bill also mentioned that Skip was in attendance at the finance meeting.

 

Tenant & Community Relations – (Bill Rial)

Bill Rial mentioned that the RV Squadron was working closely with the airshow and they would be assisting the airshow with security near the T and D Hangars. Bill noted he was glad to see the squadron working closely with the airshow.

 

Marketing – (Skip Barnette)

Skip again recognized a job well done by the airport staff.

 

Operations –Manager of Operations, (Mike Melton)

Mike reported:

STAFF – Javier Marquez was added to the line service staff. Intern/Linemen Andy Pope was headed back to school next week.  He was an excellent addition to the team while he was here.  Mike and Jeremey Toney were in the process of planning a Line Service/ CSR recurrent class just to keep everyone up to speed on procedures both normal and abnormal.

A/C ACCIDENT: We lost a based Aircraft the previous weekend. Mike and Hope were both here during the search process and the staff handled the situation excellently. Our thoughts are with the families.

AIRSHOW – The Open House event at the airport was a success, and Open House at TNT was a success as well. The Table Top exercise will be more comprehensive this year. The flow overall with planning is going very smooth. Bill Rial asked if the staff had an idea of what the performer fuel sales would be based off of previous years. Bryan responded that although we had budgeted a small bump in AvGas sales, the budget was done at time of unpredictable sales.

OVERLAY – The Overlay is complete with a few items remaining.  The punch list is substantially complete and additional grass seeding is to be done in the fall.

FUEL UPDATE - At just under half way into the month and Jet A was at 44% of budget and AvGas was at 41% of budget. We are currently on target to make budget this month.

In cooperation with the Fayette County Development Authority, the airport hosted an Aviation and Aerospace Town Hall meeting that was a success and the organization plans to continue similar events.

The airport also hosted a safety briefing event that Atlanta Approach Control (TRACON) presented, it was a success – 30 or so tenants and local pilots attended.

Mike stated that the T Hangar waiting list still had 21 names on it.

Mike mentioned the newly replaced courtesy car is a great addition to the fleet.

PLAYGROUND UPDATE - The airport staff removed equipment to eliminate exposure to risk. Moving forward there would be a clean slate to start with when the fencing project is complete. Bryan asked where were we in the whole process, to which Hope responded we are awaiting the final fence installation that would alter the shape and size of the playground. Hope asked Doug the question of whether the playground is considered a “public” playground. Doug responded that without a doubt it is a public park. Bryan stated that once the fencing was completed that the authority could then make a decision of how to proceed forward with the playground. Bill Rial stated that once this was finalized the subject would need to be addressed as an agenda item at a future meeting. Richard agreed that eventually the playground would need to get put back together and that Anne Cobb would have a say in the equipment on the playground.

Hope and Mike met with Georgia Department of Transportation (GDOT) and airport engineers to discuss that the obstruction removal will occur in phases due to funding flow and potential wetland mitigation.

The Design for the fencing project is almost complete and should be ready to go to bid in September.

The 18B Survey had been completed and all of the obstructions have been identified. The engineers are completing cost estimate to remove those obstructions. The engineers are updating the Exhibit “A” property map (part of Airport Layout Plan) information.

The staff is preparing for NASCAR weekend with emails sent out to potential fly in customers as well as preparing the facility.

Bryan LaBrecque asked what the status was of the Gulfstream that had been sitting on the ramp for a couple years now. Doug Warner stated that the aircraft had been difficult to sell; with lots of false starts from potential buyers and that the aircraft was not airworthy and would not likely fly out. Bryan stated that we need to get it out if we can. Bill Rial asked Doug what the best move would be moving forward. Doug suggested initiating foreclosure through our storage lien. Bryan stated that he would like to see the airport move forward with the foreclosure process to put pressure on the owners to settle their current storage bill. Richard asked Doug what the foreclosure process would cost, to which Doug estimated the cost to be around one thousand dollars in legal fees.

Although initially Bill Flynn made a motion to proceed with the suggested foreclosure on the aircraft discussed, the motion was withdrawn by Bill Flynn as this was not an item that needed to be voted on. Hope then requested Doug proceed with the foreclosure process.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso)

Hope began by noting the budgeting process continues for next fiscal year. She then reviewed the month’s Revenue Highlights.

 

July Revenue Highlights:

Revenue for the month of July exceeded budget by 23.6% at $82,179.

The primary drivers in July were:

• Hangar leases continue to exceed budget.  Although tie-down leases continue to dwindle due to aircraft being sold and tie-down aircraft moving into hangar space, the t-hangars are still at 100% capacity and the Toy Box had no budgeted income for the month.  Office rent is 38% over budget and will be until updated in the next budget cycle.

• We exceeded fuel sales with both Jet-A and 100LL.  This is even with the loss of one based jet to another airport.  Also even with Ace Camp occurring during the month, the flight school actually accounted for less than a quarter of 100LL sales, therefore the margin on sales was better than expected.

• Miscellaneous income was high due to the surplus of the old F150, one of the crew cars, an unused piece of ground maintenance equipment, and a couple of smaller items.  The income for the sales of these items was $5,580.

 

July Expense Highlights:

For the month of July, overall expenses were over budget by only 1%.

The primary drivers in July were:

• Although we exceeded budget in maintenance due to hangar sprinkler repairs, airfield lighting bulbs and globes, and the repair on a lighting issue on Taxiway Alpha, we held expenses down in most other areas.  The exception being an increase in Auto Fuel now that we are mowing again and did not purchase fuel the previous month.

 

July Net Operating Income Highlights:

Net Operating Income for the month was $19,516, which was $15,000 over forecast.

 

Cash Position:

Hope reported that the cash position was up from the previous month by $27,232.  $4,745 was spent to finish up the improvements to the Toy Box.  $5,000 was spent on the replacement crew vehicle.

 

First 9 months Recap

Our Net Operating Income at is at 135% of the total annual budgeted income.

 

Upcoming Capital Expenses

Hope reviewed the capital expense items from the year and the year to come. She pointed out that the FBO hangar would need repairs that were safety issues and needed to be addressed promptly. Bill Rial asked if the estimates Hope had received for the hangar repairs were accurate, to which Hope responded that they were. Bill Flynn responded to the capital presentation by stating that just because excess money had been made, that did not mean it needed to be spent and asked Hope ultimately what she wanted out of it. Richard stated it was nice that we made extra money and the FBO hangar indeed produces revenue and that no further discussion was needed. Bill Flynn asked Hope if it was in this year’s budget, to which she responded no. Bill Flynn asked Hope if she had to make a maintenance budget, what would that look like. Hope responded that she would address the aged parking lots in front of the terminal building and the FBO hangar for car parking. Bill Rial felt the asphalt in between the T Hangars would also require attention. Hope responded that they would need attention but that the federal funds could cover the area Bill had described. Hope asked that the authority add the areas on the ramp and near the T Hangars to the Capital Improvement Plan. Bill Flynn asked where the next round of discretionary funds were to go. Hope responded that the discretionary funds would go to the tree removal as identified in the 18B obstruction survey.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

None

 

V. EXECUTIVE SESSION

The authority collectively agreed that an Executive Session was not necessary and did not enter an executive session.

 

VII. Adjournment

Bill Flynn made a motion to adjourn which was seconded by Bryan LaBrecque

     Motion Carried 5/0. Time 8:08pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, July 10th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman, Skip Barnette, Bryan LaBrecque, Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Matt Ramsey for Doug Warner.

Members Not Present:  Vice-Chairman & Secretary/Treasurer - Bill Flynn, Bill Rial, and Alternate – Tom Fulton.

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:00 p.m.

 

II. APPROVAL OF MINUTES

Bryan LaBrecque made a motion to approve the June 2014 Minutes, seconded by Skip Barnette.

     Motion Carried, 3/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque)

Bryan reported it had been a busy month with the accident that had recently occurred. The airport team did an outstanding job and worked with officials until all was clear.

 

Finance & Capital Budgeting – (Bill Flynn – Not Present)

None

 

Tenant & Community Relations – (Bill Rial – Not Present)

None

 

Marketing – (Skip Barnette)

Skip commented that the team was doing a good job on marketing the airport.

 

Operations –Manager of Operations, (Mike Melton)

STAFF – Mike commented that although Kelli Wade would be headed back to school at the end of the month, Christina Fountain would be back from maternity leave and would be taking some of Kelli’s hours.

AIRSHOW – Mike commented that the airshow was working with us to coordinate a tenant relations event on July 26th at 5pm to discuss various airshow items and to answer any questions. Mike noted that the board can expect to receive an invitation next week for the event.

OVERLAY – Overlay was reported complete with a few items remaining:

  a. Airfield marking is still in progress

  b. Most delays so far had been weather related

  c. 2 late openings during the recent night closures due to contractor equipment failures

  i. One was due to bristles from a sweeper

  ii. The other was due to FOD (foreign object debris) from the result of reflective paint beads

  d. The airport billed the contractor for the labor and equipment used during one of the late opening and have already been paid.

Mike noted the airport was continuing to work the Fayette County Development Authority to host the aviation council networking event. It looks like the date would be the 29th of July at around 530pm. Invitations to go out next week

We are working with the local air traffic approach control facility to coordinate another information/Q&A session similar to the one in May. This event will be July 23rd at 6pm.

The T-Hangar waiting list is now around 20 names. It had grown slightly since the last meeting with inquiries still coming in.

Since the approval of the vehicle surplus, we have listed them on govdeals.com and have had a handful of calls.

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso – Present)

Hope began noting that she and Mike had begun looking at the budgeting process for next fiscal year. She then reviewed the month’s Revenue Highlights.  She pointed out that the T-hangar waiting list continues to grow. She also pointed out that the runway was closed for 10 days for the overlay.

 

June Revenue Highlights:

Revenue for the month of June fell short of budget by -3.9% at $63,871.

The primary drivers in June were:

• The 10 day runway closure affected fuel sales.  Fuel sales were $7,127 under budget.  Other associated income was also down due to the closure (pilot supplies, catering, and oil sales).

• We had budgeted for the Toy Box to be empty for the months of June and July.  We were able to have a new tenant sign a 6 month lease, starting June 1.  T-hangar leases are still well up over budget.  Although tie-down income is down, we are still $7,668 over budget in rental income.

• Office rent will continue to be up $1,111 or 38% due to the additional office space leased in the FBO hangar.

 

June Expense Highlights:

For the month of June, overall expenses fell below budget by 11%.

The primary drivers in June were:

• We did not need to purchase unleaded and diesel fuel.  Grass cutting was at a minimum because we could not get near the runway.  Also, the crew cars were not being used to 10 days.

• With the lower fuel sales, we also had much lower credit card processing fees.

• All of our insurance policies are under budget as well as payroll.

 

June Net Operating Income Highlights:

 

Net Operating Income for the month was $11,171, which was $4,787 over forecast.

 

Cash Position:

Hope reported that the cash position was down from the previous month by $38,780.  $9,345 was due to capital expenses.  A maintenance vehicle was purchased in the month for $6,000 and the rest was for previously agreed improvements to the Toy Box.  The remainder of the difference is associated with the timing of fuel purchases, which is accounted for in inventory.

 

First 9 months Recap

Our Net Operating Income at is at 120% of the total annual budgeted income.

Bryan asked Hope and Mike to look into the loss of the tenant that was pumping a lot of jet fuel that had left earlier in the month. Mike and Hope said that they would look into it.

Bryan asked about accounts receivables and where those stood. Hope answered that all accounts were in good standing. Hope also mentioned the inevitability of the repairs that would need to made to the FBO Hangar. The total for those repairs would be in the $30,000 range. Bryan agreed that the repairs would need to be made to maintain a safe and environmentally secure space to store aircraft.   Hope said that it was possible that the A/C units for Woolperts office may need to be replaced and to anticipate that expense in the near future. Bryan commented that the storm water question was still pending and Hope said she would follow up with Doug regarding the questions at hand.

 

V. OLD AGENDA ITEMS

14-05-01 Consider Intergovernmental Agreement with Fayette County Development Authority

Richard stated that he was satisfied with the language in the proposed agreement.

Bryan made a motion to approve the intergovernmental agreement between The Peachtree City Airport Authority and The Fayette County Development Authority as proposed.

Skip seconded the motion

     Motion Carried 3/0

 

VI. NEW AGENDA ITEMS

14-07-01 Consider Acceptance of Tentative Allocation of Federal Funds for Fencing and Obstruction Removal

Hope began by mentioning that the funds would only cover the fencing side of the plan as there were many obstructions that would need to be removed off airport property. Hope stopped to briefly introduce Chris Harman with Atkins who is our new engineering service representative. She continued on to mention that the administration of the obstructions to be removed off property would be handled by Atkins and not airport staff. She mentioned that the board would need to accept the funds by July 15th of 2014 in order for the project to go to contract by October of 2014. The Georgia Department of Transportation (GDOT) understands that the allotted $166,000 would not be enough for both the fencing and obstruction removal. Bryan agreed there would be a lot of work involved in the clearing of trees and many trees would need to come down, on and off airport property. Hope reminded the board that he airport has some easements with property owners but not will all of the properties mentioned in the obstruction project. Bryan asked how much of the funds were discretionary versus entitlements.  Hope stated that all of the funds would be from entitlements.  Bryan said that the grant money would be eaten up by this project and that we would need the Federal Aviation Administration to come up with more grant money to complete the project. Richard asked if there would be any expense to remove trees on properties we have easements with, and if so, how much that expense would be. Hope stated that most trees were on industrial properties and would not likely charge us for the removal. Skip asked if the federal fiscal year lines up with ours, and could it bring potentially more funds from an overlap. Hope stated that there could be “fall out” money from other GDOT projects. Bryan asked if this would assist in the publishing of our correct runway lengths. Hope responded that that was still in the works as a result of the 18B survey that was still being processed.

 

Skip Barnette made a motion to accept federal funds for fencing and obstruction removal.

Bryan LaBrecque seconded the motion.

     Motion carried 3/0

 

14-07-01 Discuss Playground Issues

There was much discussion on the airport’s responsibility to adhere to city playground codes and whether or not the airport would be interested in expending the additional funds to correct the code discrepancies.  Hope noted that previous repairs and future corrections to bring the playground up to code would total around $12,000.  Matt Ramsey said he would look into the definition of a public playground and what standards the airport would be held to regarding the playground.  Skip asked if the memorial fund money was available. Richard stated the intent was for the fund money to buy new equipment.  Richard asked Hope to estimate an annual maintenance cost for the playground. Skip mentioned possibly seeking corporate sponsorship and that although the playground was not revenue generating that it was good to have.  Since there were only three authority members present in the discussion, the item was tabled for additional consideration and analysis.

Richard commented that the board needed to discuss matters in an executive session and that no action would be taken after that session.

 

Bryan LaBrecque made a motion to move to executive session that was seconded by Skip Barnette.

     Motion Carried 3/0

 

VII. Adjournment

Bryan LaBrecque made a motion to adjourn which was seconded by Skip Barnette.

     Motion Carried 3/0. Time 8:28pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, June 12th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

 

Members Present: Richard Whiteley – Chairman, Vice-Chairman & Secretary/Treasurer - Bill Flynn, Bill Rial, Skip Barnette, Bryan LaBrecque, and Alternate – Tom Fulton. Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Matt Ramsey for Doug Warner.

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:04 p.m.

 

II. APPROVAL OF MINUTES

Bill Rial made a motion to approve the May 2014 Minutes, seconded by Skip Barnette.

     Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations (Bryan LaBrecque – Present)

Bryan reported no major concerns at the moment and mentioned the runway overlay project that would soon be in full swing.

 

Finance & Capital Budgeting – (Bill Flynn – Not Present at the time of report)

None

 

Tenant & Community Relations – (Bill Rial – Present)

Bill Rial passed on some comments from some of the tenants who were impressed by the quick paving of the runway. Bill extended kudos to the crews involved.

 

Marketing – (Skip Barnette - Present)

None

 

Operations –Manager of Operations, (Mike Melton - Present)

One Customer Service Representative (CSR) recently left to move back to her home town and we hired a new CSR, Kelli Wade, for the summer. We also have Andy Pope joining us from Louisiana Tech University.  He will be helping on the line and interning with us over the summer.

Mike stated that Andy (intern) would also be conducting a Traffic Study to assist with justification to GDOT for potentially moving the runway extension up in their priority list.

Mike and Hope are to meet with Airshow representatives again soon to discuss operations. They are working with Doug to finish a written agreement between the Airshow and PCAA. Richard requested the board be copied on the term sheet for the airshow for their overview.

  Mike noted the initial runway overlay paving was completed with a few items remaining:

- Taxiway F is closed due to shoulder work.

- Shoulder work on the runway and taxiway is not finalized due to the amount of rain we have received.

- The contractors will require a few night closures to finish shoulder work.

- In early July we will have a number of night closures to finish the marking on the runway and taxiways. The markings that are down now are not the final product.

Mike mentioned the airport was working with Emily Poole at the Fayette County Development Authority to arrange a local Aviation Business Networking event in mid- July. The goal would be to assist businesses within the aviation community to network and open new lines of communication. The event will take place in the lobby and staff will let the board know of the date and time when once determined.

FBO hangar interior painting and tree cutting near the Commemorative Air Force are two of a number of projects we are working on along with trying to get ahead of the grass cutting with all the rain.  All of the linemen have assisted with these projects.

We have completed some repairs and improvements to the Toy Box that were a part of the agreement with the new tenant.  There are still a few more capital items to finish.

The T-hangar waiting list has grown in the last couple of days from 14 to 18.

Richard asked if the airport had heard anything back on the Gulfstream to which Hope responded that the buyer lined up had stalled.

 

Note (Bill Flynn arrived at this time)

 

IV. FINANCIAL REVIEW - Airport Manager – (Hope Macaluso – Present)

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T-hangar waiting list, strong Jet A fuel sales, and an increase in Miscellaneous Income.

 

May Revenue Highlights:

Revenue for the month of May exceeded budget 7.1% at $83,896.

The primary drivers in May were:

•We continue to exceed budget in T-hangar Revenues.  T-hangar Revenues are 36% over budget.

•Commercial User Fees again exceeded budget by 32% due to the rest of the additional rent collected from certain hangar owners.

•Office rent will continue to be up $1,111 or 38% due to the additional office space leased in the FBO hangar.

•The bump in Miscellaneous Income was due to $980 for a wedding in the lobby and deposit for a wedding in the lobby in October, and $750 in call-out fees.

 

May Expense Highlights:

For the month of May, overall expenses fell just below budget by 2%.

 

May Net Operating Income Highlights:

Net Operating Income for the month was $24,123, which was $6,894 over forecast.

 

Cash Position:

Hope reported that the cash position was up from the previous month by just under $6,000.  Around $32,000 had to do with grant payments moving in and out. If you exclude the grant account and the Veterans Memorial Fund, we had an increase of $32,595 in cash.

 

First 8 months Recap

Our Net Operating Income at is at 111.2% of the total annual budgeted income.

Bryan asked about the shortage in budgeted items for FBO Hangar rent. Mike Melton explained that the loss was from an airplane that had departed during the month for the runway closure but would be back in July. Bryan asked Hope how the payable and receivables looked. Hope noted that both looked good. Bryan asked where the storm water questions stood. Hope responded that the she was still waiting to hear back from the city on the matter.

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

Prior to the continuation of the new agenda item, Richard mentioned that he had a discussion with Mr. Brown from the County and both came to the agreement that the PCAA member to be a part of the Fayette County Development Authority would be in one year terms and would be appointed by the PCAA board annually as a part of the annual elections and assignments. Richard also noted that Doug had submitted the change to the county.

 

14-05-01 Consider Surplus of Vehicle

Hope requested the board consider selling two vehicles that were not needed at the time. One of which was an old maintenance truck and the other a courtesy car that needed replacing. Bryan asked what the original capital budget amount for the replacement of the courtesy cars was during that fiscal year. Hope replied that the budget was $10,000. Hope reminded the board that of that budgeted money a maintenance vehicle had been purchased for the amount of $6,000. Hope noted that of the original budget only $4,000 was left to purchase new courtesy cars.  Bill Flynn noted that by selling the vehicles this could add additional money to the purchase amount for the courtesy car replacement. Bill Rial asked if we had contacted the city for any of their surplus vehicles, to which Hope responded they had looked at the cars but none of the vehicles met the airport’s needs.

Bryan LaBrecque made a motion to surplus the vehicles as long as the original budget was followed.

     Motion carried 5/0

 

VII. Adjournment

Bill Flynn made a motion to adjourn the meeting which was seconded by Bill Rial.

     Motion Carried 5/0. Time 7:40pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, May 8th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

 

Members Present: Richard Whiteley – Chairman,  Vice-Chairman & Secretary/Treasurer - Bill Flynn, Bill Rial, Skip Barnette and Alternate – Tom Fulton. Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney–Doug Warner.

Members Not Present: Bryan LaBrecque

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:01 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the April 2014 Minutes, seconded by Skip Barnette.

Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations

None

 

Finance & Capital Budgeting - Bill Flynn

Bill Flynn noted that overall it was a great month and that Hope would report on the details of the month later in the meeting. Skip also commented that it was a great month and had attended the previous finance meeting.

 

Tenant & Community Relations - Bill Rial

Bill Rial reminded the board of the upcoming RV Fly In event and wanted to let the board know safety was of top priority during the event. He also commented that the airport was looking great with the new mulch and landscaping. Bill also commented about seeing increased jet traffic and wanted to recognize the same.

 

Marketing – Skip Barnette

Skip commented that he was looking forward to seeing some of the data extracted from the flight aware report and how the airport could use the data moving forward.

 

Operations –Manager of Operations, Mike Melton

STAFF – Mike noted that David one of our linemen will be leaving us at the end of May to pursue another job opportunity. Also that all employee reviews have been completed for the mid-year reviews.

AIRSHOW – Hope and Mike are planning to meet with airshow folks as soon as they are available.

OVERLAY – Management will be meeting with CW Matthews next week to discuss project and should know more by the end of next week on timing and any other updates. Hope noted the closure and project would begin June 2nd 2014 and the contractors asked for 3 weather days if needed.

FUEL UPDATE-  The airport pumped almost 2,000 gallons that day in Jet A fuel sales.

EVENTS- Mike commented that Precision event was a success with plenty of helicopter traffic and other aircraft. WWII Heritage Days was a great event with good weather and one of their largest hangar dances to date. RV Fly In this weekend

FCDA- Hope and Mike met with Maggie Laton, one of their new board members to show her around and tell her a little more about the airport. Management plans to meet the other board members and coordinate tours with them as well.

G2 updates. 2 individuals have taken a look at the aircraft for potential purchase but as of right now no solid leads. Still owe airport over $13,000 and have recently started charging the current owners an access fee each time we show the aircraft ($150) as this takes up a considerable amount of time and staff.  Hope stated that it may be time to satisfy the storage lean and that Doug was handling the situation. Doug commented that it may be time to take to the courthouse steps to sell. Bill Rial suggested setting a timeline. Doug commented that there had been lots of promises so far and no delivery and the best situation was for someone to buy the aircraft. Richard stated it was in our best interest for the seller to sell. Bill Rial asked if the buyer would have to pay the storage fees to which Doug responded the creditors knew that was the case.

Mike commented that the nice mulch the guys laid out was a great improvment. A much needed replacement to the older pinestraw. Mike also mentioned the Hangar Fire System test to be completed during the month probably run around $1,400 or so, will find out more next week.

 

 

IV. FINANCIAL REVIEW - Airport Manager – Hope Macaluso

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T hangar waiting list and continued strong Jet A fuel sales.

 

April Revenue Highlights:

Revenue for the month of March exceeded budget 13.6% at $78,871.

The primary drivers in April were:

• We continue to exceed budget in both T-Hangar Revenues and Jet Fuel Sales.  T-Hangar Revenues are 25% over budget and Jet Fuel Profits were 26% over plan.

• Commercial User Fees exceeded budget by 52% due to the additional rent collected from certain hangar owners.  Just under $3400 was collected in April.  More has been collected in the month of May for a total of just under $6000 in Additional Rent. Bill Rial asked for Hope to confirm the additional rent went back only 4 years to which Hope responded she did. Skip suggested moving the additional rent into a separate line item in the financials to more easily track. Richard complimented Hope for successfully collecting on the additional rent.

• Office rent is up $1111 or 38% due to the additional office space leased in the FBO hangar.

 

April Expense Highlights:

For the month of April, overall expenses fell just below budget by .5%.

• We continue to watch spending very closely.

 

April Net Operating Income Highlights:

Net Operating Income for the month was $19,963, which was $10,224 over forecast.

 

Cash Position:

Hope reported that the cash position was up from the previous month by just over $60,000.  However, at the end of the month, there were two outstanding loads of fuel that we had just received invoices for and just over $31,000 of that is grant money on which an invoice is owed.  Accounts payable was $100,000 and we were sitting on $84,000 in inventory. There were two capital expenses in the month.  The first was $2,142 for the repairs to get the new leased space ready in the FBO hangar offices.   The second was $733 for new stools in the FBO lobby.

 

First 7 months Recap

Our Net Operating Income at is at 92.3% of the total annual budgeted income 53.8% of the way through the year. Richard asked if the flight school had occupied the requested space, to which Hope confirmed that they had.

 

V. OLD AGENDA ITEMS

None

VI. NEW AGENDA ITEMS

14-05-01 Consider Intergovernmental Agreement with the Fayette County Development Authority

 After a short discussion the board decided to table the agenda item.

 Bill Flynn made a motion to table the consideration of the Intergovernmental Agreement. Skip Barnette seconded the motion.

     Motion to table carried 4/0

 

14-04-03 Consider Tree Removal by The Great Georgia Airshow for Parking Along Echo Court

Jaime Greiner representing The Great Georgia Airshow stated that the intent was to clear and improve the maximum amount of land for parking in Area B, in accordance with any future plans for the area by the Airport Authority. The plan is to work with the sponsor at no cost to the airport. Bill Rial commented that someday the clearing would have to be completed and it could be a good time to complete this. Bill also mentioned he would like to see an artist rendering of the area. Hope responded that she could most likely obtain a rendering from the airport engineers. Doug asked if there were any trees notated in the current drawing of that area. Bill Flynn stated he would like to see the airshow or contractor pull the appropriate permits and grass the area with a written agreement stating the airport would not be responsible for any payment. Richard said he would like a little more detail on the matter but may not be opposed to it if all was in the airports favor. Hope asked when the airshow would have something firm from the sponsors. Jaime estimated one to two weeks and reminded the board they planned to leave it in better condition that they started. Vanessa Fleish asked how much land and parking spots would they gain. Jaime estimated between 400 and 600 parking spots. Hope reminded the board it was a total of around 20 acres. Bill Rial stated it would be best to see drawing before considering to agree. Hope reminded the board the clearing according the ALP which was approved by the board previously. Bill Rial stated he would like to see drawing and consult an expert before making a decision.

Bill Flynn made a motion to table the consideration of the Tree Removal by The Great Georgia Airshow for Parking Along Echo Court. Bill Rial seconded the motion.

     Motion to table carried 4/0

 

VII. Adjournment

Bill Flynn made a motion to adjourn the meeting which was seconded by Bill Rial.

     Motion Carried 4/0. Time 7:39pm (local)

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, April 23rd, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

 

Members Present: Richard Whiteley – Chairman,  Vice-Chairman & Secretary/Treasurer - Bill Flynn, Bill Rial, Skip Barnette, Bryan LaBrecque and Alternate – Tom Fulton. Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Matt Ramsey (for Doug Warner).

 

I. CALL THE MEETING TO ORDER

 Richard Whiteley called the meeting to order at 7:00 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the March 2014 Minutes, seconded by Bill Rial.

Motion Carried, 5/0.

 

III. REPORTS

 

Airport Safety & Operations

Bryan commented that the team was working on repairing the hangar doors which needed attention.

 

Finance & Capital Budgeting - Bill Flynn

Bill Flynn commented that Hope would take the board through the exact details but that all was in order and another good month. Richard asked the question of whether the board should consider long and short term debt payoff options. Bill Flynn responded that in his opinion cash is king and that with a lot of big bills sitting around he would be reluctant to pay down. Bryan asked Richard if he was thinking about maybe doubling payments. Bill responded that he would run the numbers with Hope and Marla to look at it. Richard said it could be a six month decision but just wanted to maybe look into it since our cash position was in a good place. He also commented it would be nice to clean up the balance sheet a little bit. Bill Rial commented that it would be a good idea from time to time, to look at the Capital Improvement Plan (CIP) and the cash position throughout the year to see if anything made sense to invest in. Bryan noted that the CIP was looked at once a year and we could not officially change anything on that but once a year. Bill Rial responded that he was suggesting to just take a look for the airport’s purposes throughout the year. Bill Flynn asked when the board last looked at the CIP, to which Hope responded October of 2013. Bill Flynn suggested if the board saw something on the CIP that could be funded ahead of time that could be done during the time the CIP was being reviewed. Bill Rial commented that the FBO hangar roof may need minor repairs. Bryan commented that the fencing issue was of notable importance and could be a part of that consideration. Skip reminded the board of the recent security breach in California and that the event could trigger tighter security at all airports. Bill Flynn asked if there were FAA or TSA money that would be available for the security concerns. Bryan responded that it is possible that there would be funding available. Hope noted that the engineers had just that day made a site visit for the design of the grubbing, clearing and fencing in the areas mentioned. Skip wanted the board to be prepared for any security changes that could come our way in the future and any additional costs associated with those changes. Richard commented that he would like for Bill Flynn to take a look at the budget and for him to see if this is something that makes sense. Richard also suggested we take a look at the CIP and asked Hope to add it to the agenda in a few months and make a group decision at that point. In closing the conversation Bill Rial suggested the group take a look at paying down debt during one of the finance meetings.

 

Tenant & Community Relations - Bill Rial

Bill Rial wanted to thank Hope and Mike for putting together the new email campaigns that were being sent out to tenants in the form of a newsletter.

 

Marketing – Skip Barnette

Skip commented that the email campaign is an important marketing tool and was glad to hear it is now being used. Richard asked for the board to be added to the email campaign list.

 

Operations –Manager of Operations, Mike Melton

STAFF – Mike noted all of our new staff have been released from training and are continuing to learn.

AIRSHOW – Mike and Hope will be meeting with the airshow folks again in the next few weeks. The board can expect to see an airshow agenda item at that time. The potential request to allow a contractor to clear the trees in Area B at our specification for no additional cost to the airport.

LAV CART – The Lav Cart purchase is proving to be a wise decision. We have to date serviced 7 aircraft that requested the service.

OFFICE TENANT – The tenant occupying the additional office space is in the process of moving in and will soon be conducting classes soon.

OVERLAY – It appears the first week of June will be the new start date for the Runway Overlay. However, there are no weather or contingency days currently built in to the contract.  If any weather were to occur during construction, it will push the project out those additional days.  Additional work has already been added to the contractor by overlaying the taxiway stubs from the originally planned 40 feet to 250 feet (up to the hold short line), which they agreed to. We have already sent an email out to our tenants informing them of tentative closure date. Bill Flynn wanted to confirm the funds were federal and that no delays could drag the project on. Hope stated the contractor knew there was a finite amount of funds when they agreed to the project and would keep that in mind. Hope asked the board the real question regarding additional closure days would be; would the tenants be ok with be closed for more than the scheduled seven days. Bill Flynn stated the door was opened to additional closure days when the scope of work was changed. Hope reminded the board of the additional work that was to be completed from the original bid which included an additional 250 feet over overlay including part of the exiting taxiways to the hold short lines. Bryan asked if the additional work could be completed within the original amount of time allotted. Sushma Patel from the airport’s engineering consultant firm, Atkins, commented that the authority would need to decide if they would allow additional weather days on top of the currently scheduled seven days. Bryan said that the airport would need the number of days that our engineers expect it would take to complete the additional work. Bill asked Sushma how many days she thought would be appropriate. Sushma said she would need to calculate the number of days and get back with the board. She continued on to mention that there is not currently a signed agreement and that they were the only contactors that had bid on the job and they could still walk on the contract if they were not provided the amount of time they believed they needed to complete the job. Bill Flynn said the airport would be more reasonable in the approach to the additional work.  The authority would decide how much additional time would be given based on Sushma’s calculations.

EMAIL CAMPAIGNS – Mike continued to note that there have been email campaigns keeping the tenants up to date on various events and projects around the airport with a free and secure email service.

T HANGAR UPDATE- There is currently a wait list of 9 individuals.

EVENTS- Mike listed that the upcoming events are the WWII Heritage Days this upcoming weekend, the RV Fly-In May 10, and the Precision Customer Appreciation event May 8.  Emails have been sent out to tenants.

PINEWOOD- Hope and Mike toured and met with Corporate Transportation Coordinators at Pinewood regarding airport and what we have to offer.

SANY- Hope and Mike met with Sany and Atkins regarding crane testing on a proposed testing pad.  It appears to not be a factor in protecting our current airspace restrictions but that our engineers would confirm this was the case.

 

IV. FINANCIAL REVIEW - Airport Manager – Hope Macaluso

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T hangar waiting list and continued strong Jet A fuel sales.

 

March Revenue Highlights:

Revenue for the month of March exceeded budget 10.3% at $73,900.

The primary drivers in March were:

• We continue to exceed budget in both T-Hangar Revenues and Jet Fuel Sales.  T-Hangar Revenues are 26% over budget and Jet Fuel Profits were 42% over plan.

 

March Expense Highlights:

For the month of March, overall expenses fell just below budget by 2.3%.

• We continue to watch spending very closely to that we have a cushion for the week of the runway overlay closure.

 

March Net Operating Income Highlights:

Net Operating Income for the month was $16,041, which was $8,397 over forecast.

 

Cash Position:

Hope reported that the cash position was up from the previous month by almost $17,000.  This was after two capital expenditures.  The first was a replacement of both the heating and cooling systems in the Toy Box hangar.  As reported last month, those were original to the building in 1992.  The cost to replace both of those units was $4,700.  The second expense was the purchase of a Lavatory Service Cart for $3,610.  It will take a while to recoup that cost at a charge of $80 per service.  We have regular customers that will use this service and is an additional advertised amenity that we provide.

 

First 6 months Recap

Our Net Operating Income at is at 76.6% of the total annual budgeted income.

Richard asked why the salaries and wages were so far under budget, to which Hope responded there was a change in the structure of personnel earlier in the year.

 

 

 

V. OLD AGENDA ITEMS

None

 

VI. NEW AGENDA ITEMS

14-04-01 Consider Use of PCAA Facilities by The Great Georgia Airshow

Hope began by saying that she wanted all of the parties involved with the airshow to be on the same page prior to the event and felt that a formal approval of the event with a signed agreement would assist with this. She also mentioned that the city would be doing something similar with the airshow this year as well. Bill Rial mentioned that during a recent meeting with airport management and the airshow a flat fee for the use of the facilities and administrative time was suggested. Hope agreed the same was discussed and reiterated that all the airport was looking to do is recoup would be the additional costs associated with the airshow coordination. Bill Rial commented that a written agreement could be much cleaner and more transparent between both parties. Richard mentioned that any recourse could be tough but still believes that an agreement is a smart way to go about it.

Bill Flynn made a motion to develop and agreement between the Peachtree City Airport Authority and The Great Georgia Airshow and to authorize the use of the facility for an airshow. Bill Rial seconded the motion.

     Motion carried 5/0

 

The next agenda item was moved to after the Executive Session.

 

14-04-03 Consider First Right of Refusal for Purchase of Hangar D28

After returning to open session, Bill Flynn made a motion to decline the authority’s first right of refusal to purchase hangar D28 and also approve the lease transfer. Seconded by Bill Rial.

     Motion carried 5/0

 

VIII. Executive Session

The board went into Executive Session at 7:45pm to discuss Real Estate matters.

 

VIII. Adjournment

The board returned from Executive Session at 9:15pm.

Bryan LaBrecque made a motion to adjourn the meeting which was seconded by Bill Rial.

 

 

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Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, March 13th, 2014

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

 

Members Present: Richard Whiteley – Chairman,  Vice-Chairman & Secretary/Treasurer - Bill Flynn, Bill Rial, Skip Barnette and Alternate – Tom Fulton. Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Matt Ramsey (for Doug Warner).

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:00 p.m.

 

II. APPROVAL OF MINUTES

Bill Flynn made a motion to approve the December 2013 Minutes, seconded by Skip Barnette.

     Motion Carried, 4/0.

 

III. REPORTS

Airport Safety & Operations

No report.

 

Finance & Capital Budgeting - Bill Flynn

Bill Flynn commented that the monthly finance meeting went well and that the Audit for FY 2013 had been completed and submitted to the City.

 

Tenant & Community Relations - Bill Rial

No report.

 

Marketing – Skip Barnette

No report.

 

Operations –Manager of Operations, Mike Melton

Mike noted that we have brought Christina Fountain back on recently and have added an additional linemen to the roster as Justin Linville has taken on more hours at the front desk.  He also said the front desk now has a need now for an additional Customer Service Representative which will take Spencer McLennan’s hours now that he has been hired on with Express Jet as a first officer. Congratulations to Spencer.

AIRSHOW – Additionally Mike noted that the airport reached out to the airshow and have setup our first formal meeting with them next week to discuss the plans for the 2014 airshow. Once we meet with them, we will report back to the board. Richard Whiteley asked Mike to keep the board up to date on any airshow activity or information.  National Business Aircraft Association’s Schedulers and Dispatchers Conference – Mike noted was a productive show and probably the best show to attend to gain additional customers. Many of the attendees he met with were familiar with our airport and planned to visit soon with their fuel discount cards we were giving out. Owens Corning and a number of other flight departments have already visited since. He commented on plenty of positive feedback from the dispatchers about the airport and reasonable fuel pricing. LAV CART – Mike stated that after many inquiries from our transient customers about a lavatory service cart we have now purchased one and are in the process of training all of the linemen on the use of the new cart. We are currently advertising this service and can now assist all of our JET Transient customers with Lavatory Service. OFFICE TENANT – Mike noted that recently one of the current tenants signed a MOU to expand their currently leased space that will add a few more classrooms.  Danny Sorrells and Mark Turner of our maintenance department were in the process of sprucing up the office space. Any of expenses for the improvements we will see recouped in the first few months of rent. OVERLAY – Mike commented that it appeared that the overlay construction will begin the week of April 28th. Although the date is not set in stone this is the “penciled in” date. Mike stated that we will email tenants as soon as we have a hard date for the overlay project. The Newnan airport will be returning the favor from their construction project in 2012 and will accommodate any tie down tenants that need to relocate to continue flying for that week. GROUND CLEARING – Mike stated that the airport hired a contractor to address some of the overgrown areas that could lead to potential obstruction issues later down the road. With Hope keeping a close eye on maintenance, we still came in under budget on maintenance after paying for the services. FAYETTE COUNTY WATER AUTHORITY – Danny Sorrells has been working closely with the folks over at the water authority to address the water leak onto our property. They have been very cooperative about assisting with the issues that have resulted from their leak. CAMERA SYSTEM – Mike noted the airport recently installed a camera system similar to the one in the FBO Hangar here in the terminal building. The cameras in the hangar have proven their worth so far and we hope these cameras will assist in this building as well. SAFETY PAGE – Mike said after a recent discussion with Ray Sluk from the flight school in December we have developed a Safety Page on the airport website. We currently have Doug Warner looking over the wording to make sure we are not exposing our self to any unforeseen liability.

 

IV. FINANCIAL REVIEW - Airport Manager – Hope Macaluso

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T hangar waiting list and continued strong Jet A fuel sales.

 

December Revenue Highlights:

Revenue for the month of December fell 3.7% short of plan at $71,286.  However, for the first quarter of the fiscal year, we were up 6% over plan.

The primary drivers in December were:

• A miss of 2,796 gallons on AvGas due to 15 bad weather days in the month.  There was a miss of only 189 gallons of Jet A, but the margin was also off due to based jets being given a better rate based on volume.

 

December Expense Highlights:

For the month of December, overall expenses exceeded budget by 2.7%.  For the first quarter of the fiscal year

• We did not anticipate buying Auto fuel in the month, but because the loaner AvGas truck ran on diesel, we had to make a purchase in the month.

• There were 3 pay periods in the month.  Although the payroll line itself is accrued, the other expenses associated with payroll (such as worker’s comp, IRA, medical, taxes, etc.) are not.

 

December Net Operating Income Highlights:

Net Operating Income for the month was $8,653, which was $4540 below forecast.

 

Cash Position:

Hope reported that the cash position was down from the previous month.  Some was due to capital repairs that have begun at the Toy Box ($6,000 heaters) and the rest due to having 3 pay periods in the month.  We were still $5,000 short for Air Show reimbursements in the month.

 

First Quarter Recap

For the first quarter of the fiscal year, revenues were up 6% over plan, expenses exceeded plan by 1.3%, and income was 23.6% better than plan landing us at 40% of the annual budgeted income in just the first 3 months.

 

January Financial Report

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T hangar waiting list and continued strong Jet A fuel sales.

 

January Revenue Highlights:

Revenue for the month of January was 11.2% over plan at $76,394.

The primary drivers in January were:

• Strong Jet fuel sales- 47.3% over budget despite the first weather event. The Pinewood opening gala and a Nascar meeting were contributors to this.  There are also 3 based jets there were not here this time last year that are contributing about 8,000 total gallons per month.

• A 242% over budget number in FBO overnight hangar rental thanks to the first weather event.

There was a miss again on avgas by 11%, again primarily due to weather, but the jet fuel sales more than made up for the miss.

 

January Expense Highlights:

For the month of January, overall expenses exceeded budget by 5%.

The primary drivers were:

• Primarily the overage was associated with payroll.

 

January Net Operating Income Highlights:

Net Operating Income for the month was $7,914, which was $2,685 above forecast.

 

Cash Position:

Hope reported that the cash position was down from the previous month, again primarily due to payroll.

 

February Financial Report

Hope began by reviewing the month’s Revenue Highlights.  She noted there continues to be a T hangar waiting list and continued strong Jet A fuel sales.

 

February Revenue Highlights:

Revenue for the month of February exceeded plan by 11.1% at $76,867.

The primary drivers in February were:

• Strong Jet fuel sales- 44.1% over budget despite the second weather event. In addition to our based jet aircraft, a local company that is not based here took almost 2100 gallons in the month.

 

February Expense Highlights:

For the month of February, overall expenses were 5.6% under budget.

The primary drivers in February were:

• We left some advertising dollars on the table.

• Insurance is under budget across the board to the tune of just under $3300.  Some of this is due to actual premiums coming in under budget, but almost half of this is one full time employee that opted out of medical coverage as of January 1. That employee was budgeted for coverage, but has gotten coverage elsewhere through a spouse.

 

January Net Operating Income Highlights:

Net Operating Income for the month was $22,747, which was $11,038 over forecast.

 

Cash Position:

Hope reported that the cash position was up from the previous months.

 

Look Ahead

As of this morning, we are exceeding fuels sales month to date in both fuel categories.

The a/c at the Toybox, original to 1992, has gone out.  The replacement could cost up to $4400.

Richard commented that the Year To Date numbers were looking strong.

 

 

V. OLD AGENDA ITEMS

 

None

 

VI. NEW AGENDA ITEMS

 

14-02-01 Welcome New Board Member and Alternate

Richard noted that the newly appointed board member was to be Mr. Bryan LaBrecque and that the board felt comfortable with Bryan as he was previously the Aviation Director for the airport.

Richard also introduced Mr. Tom Fulton as the alternate. Tom mentioned that he was a life-long resident of the area who had worked with the airlines in corporate real estate and asset management. Tom commented that he was happy to be here. Richard welcomed Tom and encouraged him to speak up but reminded him that per the governing documents he was unable to vote.

 

14-02-02 Recognize Bryan LaBrecque and George Harrison

Richard commented that both Bryan and George were not able to attend the meeting due to prior commitments but that the airport had made plaques for the gentlemen with the airport diagram and their duration of service with the airport. Richard commented that Bryan originally accepted the position as alternate then eventually moved in to the interim Aviation Director and then Aviation Director. Bryan decided in December that he was ready to leave the airport in good hands with Hope and her team. Richard recognized him as exceeding expectations and was grateful to have him on the board. Richard also noted that Hope was happy to take on the additional responsibilities and the board has the complete confidence in her. Richard congratulated Hope in her new opportunity.

 

14-02-03 Election of Officers

Richard Whiteley called for nominations.

Bill Rial nominated Richard Whiteley as Chairman, seconded by Bill Flynn.

     Motion carried 3/0

 

Richard Whiteley nominated Bill Flynn as Secretary/Treasurer, seconded by Skip Barnette.

     Motion carried 3/0

 

Richard Whiteley appointed Bill Flynn as Vice Chairman.

 

Richard also stated that the following members will be responsible for heading up these areas:

Bryan LaBrecque for Safety and Operations

Bill Rial for Tenant and Community Relations

Bill Flynn for Finance and Capital Budgeting

Skip Barnette for Marketing

 

14-02-04 Appoint of PCCA Representative to CVB

Richard suggested that the board make Hope the CVB representative so there was a representative who was more tuned in with the matters of the day in day out operations. Bill Rial commented that the airport representative was set up by a previous mayor and understood that it would need to be a member. Hope stated that it could also be a designee of the Airport Authority.

Richard Whitley moved to make Hope Macaluso the CVB representative for the airport, seconded by Bill Rial.

     Motion Carried 4/0

 

14-02-05 Elimination of Aviation Director Position

Richard commented eliminating the Aviation Director Position would streamline things organizationally. Matt Ramsey stated that the reorganization would not need to a formal decision.

      Richard Whiteley stated that the Aviation Director Position was officially abolished March 13th, 2014.

 

14-02-06 Consider Signature Authority of Airport Manager

Hope stated that now she was only able to sign month to month agreements and would like to possibly be able to sign at least a slightly longer term lease, for example a three year lease. Bill Flynn stated that he understood where she was coming from and suggested we keep it the same way it is but with Bryan having oversight of any longer term lease signing. Bill Rial asked who Hope reported to and reminded the Authority that the airport manager does not report to an individual but instead, reports to the Authority.

Bill Flynn stated that Hope reported to Bryan.  Bill Rial commented that the 5-member Authority is a single body and as such, the airport manager does not report to an individual.  This chain of command would imply that the airport manager would communicate with the Authority chairman and include all Authority members in the communication. Bill Rial further commented that it is not correct for a single authority member to make decisions for the Authority, that the Authority makes decisions together.  He further stated he does not think it right for one member to make a decision without all Authority members being in the loop.

Skip stated that he agreed with Bill Rial on the issue. Richard suggested that Hope bounce the decision off of the board and that Bryan would be responsible for making sure that the decision was executed. Bill Rial stated that he did not have a problem with that recommendation as long as the individual Authority member designated the point of contact for a particular discipline made certain the entire board was fully informed about what was happening within that specific area or activity.  He said this would ensure feedback from all members.  Skip said he saw no harm in Bryan reviewing the leases before going to the board. Richard said that Bryan would serve as more of a unified voice to the board. Richard asked who would sign the physical documents. Bill Flynn stated that currently any checks under $5,000 could be signed by Hope and anything above that would need to be signed by Richard, Bill or Bryan with two signatures. Richard asked to be reminded why two signatures. Bill Flynn stated that it was to ensure at least a board member was in the loop on the expense. Matt Ramsey commented that as a board, the board could decide and appoint signature authority. Bill Flynn moved that long term lease documents should be signed by the airport manager and must be approved by the chairman or designee and must have a second signature by the chairman or designee, seconded by Bill Rial.

     Motion carried 4/0

 

VII. Adjournment

Prior to adjournment, Bill Rial thanked the new mayor for attending the meeting.

Bill Flynn made a motion to adjourn the meeting which was seconded by Skip Barnette.

     Motion Carried 4/0. Time 7:49pm (local)

 

________________________________________________________________________________________________

 

 

Peachtree City Airport Authority (PCAA)

Regular Minutes

Thursday, December 12th, 2013

Aviation Center, Peachtree City-Atlanta Regional Airport

7:00 p.m.

Members Present: Richard Whiteley – Chairman,  Vice-Chairman & Secretary/Treasurer - Bill Flynn, George Harrison, Bill Rial, Skip Barnette and Alternate – Joe Woods. Airport Manager –Hope Macaluso, A.A.E., and Airport Attorney– Doug Warner.

 

I. CALL THE MEETING TO ORDER

Richard Whiteley called the meeting to order at 7:03 p.m.

 

II. APPROVAL OF MINUTES

Bill Rial made a motion to approve the November Minutes, seconded by Skip Barnette. Motion Carries, 5/0.

 

III. REPORTS

Airport Safety & Operations - George Harrison

George Harrison stated that the Dixie Wing would no longer be a sponsor of the Great Georgia Air Show moving forward. The Wing will, however, continue to participate. Richard Whiteley asked if it was any reason in particular. George responded that it was financial and the Wing could not stand the financial loss. George reminded the board that the Air Show and the Dixie Wing were two separate entities. Doug Warner asked how the void could be filled and what other organizations could assist. George commented that the void that would need to be filled would need to replace between $20,000 and $40,000 of sponsorship dollars. Skip Barnette commented that some of this could be replaced by corporate sponsorships. Doug asked if a group of individuals were to get together the funds then could the show survive. Skip asked what would the additional sponsorship money do. Jaime Grenier from the Air Show staff commented that they are planning to continue with the 2014 show and that while there is certainly a void that needs to be filled the Show seemed confident to move forward with the change. George Harrison wrapped up the discussion and stated that Bob Grove had been in touch with the Blue Angels and was proud to announce that the United States Navy Blue Angels were confirmed for the 2015 Great Georgia Air Show.

 

Finance & Capital Budgeting - Bill Flynn

Bill Flynn noted another great month with fuel sales leading the revenue stream. He commented that Hope would walk through the numbers in detail. Bill concluded by noting the recently completed audit.

 

Tenant & Community Relations - Bill Rial

Bill Rial mentioned that one of the airport tenants had started a sightseeing business on the field, doing rides in an open cockpit bi-plane and Piper Cub.

 

Marketing – Skip Barnette

Nothing to note at the time

 

Operations – Airport Manager, Hope Macaluso

Hope stated that the airport had received the “Notice to Proceed” for the upcoming airfield projects and had the signed contract back from GDOT.  The next step will be to get contracts signed with Atkins for engineering and administration and with CW Matthews for the actual construction of the overlay. Those contracts are being reviewed.

Hope continued and noted that the one on one interview’s had begun with the consultant selected by Fayette Chamber of Commerce for the Community Visioning project.   Hope participated in the interviews on behalf of the airport. Hope would be sending out a link to a survey that the Chamber would like as many of us as possible to take.

Hope noted a mechanical issue with the AvGas truck.  The crank shaft seal is leaking onto the truck containment area. Also a rear main seal has failed.  There is heavy grease on the wheel hub (driver side rear). Eastern Aviation would be sending a loaner truck this week and picking up the AvGas truck for repair.

 

IV. FINANCIAL REVIEW - Airport Manager – Hope Macaluso

November Revenue Highlights:

November marked the fourth strong month in a row.  Revenue for November was under by 1.5% at $75,598.60.

The primary drivers were: Jet fuel sales exceeded the fairly aggressive budget.

Hangar leases were exceeding goal with T-hangars exceeding by 25%. Bill Rial asked if the hangars were at 100% capacity, to which Mike Melton responded that yes with a waiting list of 3 individuals.

 

November Expense Highlights:

For the month of November, we were overall under budget by 2.1%.

We were way under in repairs and maintenance.

The employee incentive payout occurred in the month. The payout would be found under Salary and Wages, but it was backed out under accrued payroll expense, since we accruing that expense throughout the year.

 

November Net Operating Income Highlights:

Net Operating Income for the month was $18,295.61, again exceeding forecast.

 

Cash Position:

Our cash position is down by about $6500 from the previous month.  This is due to the employee incentive payout and the replacement of the HVAC units in the FBO.  The cost of the HVAC replacement was $21,800.

Hope also noted that a film company had visited the field recently and had planned to film sometime early in the year. Richard commented that fuel sales were impressive. Hope noted that the airport had acquired a couple more Jet tenants. Bill Flynn asked Hope to take a look at inventory due to the difference in gallons sold vs. profit. Hope said she would do so and noted that AVGas was off tremendously in volume.

 

V. OLD AGENDA ITEMS

 

13-10-01 Consideration of Capital Improvement Plan

Hope reminded the board that the Capital Improvement Plan (CIP) was approved in October.  However there had been a few changes requested by the Georgia Department of Transportation (GDOT). Hope noted the following:

- There were more through the fence agreements than needed, therefore only two were left in the updated CIP.

-GDOT had asked to move the design of the runway 31 extension back, which would put the design the same year as the construction. Bill Flynn asked if the engineers would be able to get the design done in time for construction. Sushma Patel from Atkins replied that they would be able to do so. Bill asked if this would be no additional cost to the airport to which Hope responded it would not be. Hope then asked for an approval for the changes in the CIP.

Bill Rial made a motion to approve the Capital Improvement Plan with changes, seconded by Skip Barnette.

Motion Carried 5/0

 

VI. NEW AGENDA ITEMS

 

13-12-01 Falcon Aviation Academy Presentation – Ray Sluk

Ray stated that the flight school would be expanding yet again this would bring their already large group of Chinese students based out of Newnan and Athens from 96 students to 110 in January with flying to start in February. He commented that traffic would pick up here at the airport and surrounding areas. Bill Rial asked if the current Falcon Aviation Academy policy limiting the number of students in a closed circuit traffic pattern would remain the same. Ray responded that the policy would remain the same but there would still be additional inbound and outbound traffic as a result of the increase. Ray also noted that maneuvering flight will be below 2,500 or above 3,500. Ray stated that the purpose of the presentation was to spread the information as much as possible to make sure everyone in the area was aware. Bill Rial asked how we could get this to the tenants and asked if Hope would coordinate sending emails to the tenants keeping them aware of the new information. Ray said he would make it available online. Mike Melton commented that we can get this on the website as well. Bill Rial asked if the practice areas would be active from sun up to sun down. Ray responded that they would be active and even after that as most of the instrument training they try to conduct at night. Bill Flynn commented that this was a tremendous task they were taking on and asked if there were any unresolved issues. Ray said they are working to find additional space. Bill Flynn also asked if there were any aviation safety related issues to be concerned about. Ray stated that communicating with local aviators and keeping an open line of communication. Jay Herrin asked if the students would be on IFR or VFR flight plans and asked if TRACON was aware of the increase in student activity. Ray responded that flights would be on a flight plan and that the Academy had been discussing practice areas with TRACON. Jay asked if TRACON could track all of the flights. Ray responded that all of the academy aircraft were equipped with Mode C encoded transponders and most aircraft had Traffic Information Systems on board. George Harrison asked if the students were attending language proficiency classes. Ray responded that for every 4 hours of ground school then they would have 4 hours of English. George commented that frequently local pilots had a hard time determining what runway and tail number the students were saying. Ray commented that the majority of their time was to be spent with an instructor on board. Richard thanked Ray for the presentation.

 

VII. Executive Session

The board moved to executive session at 7:35pm

 

VII. Adjournment

Bill Flynn made a motion to adjourn the meeting which was seconded by Skip Barnette. Motion Carried 4/0. Time 8:46pm (local)